What are the responsibilities and job description for the Executive Administrative Assistant position at Pacific Office Automation?
Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to twenty-eight branches located in nine western states. Our extraordinary growth and reputation in the industry have allowed us to provide resources and opportunities for our sales representatives that are unmatched in the printing and business equipment industry.
At Pacific Office Automation, youll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.
Our ideal candidate will be energetic, flexible, have experience with problem-solving and have the ability to meet urgent deadlines while maintaining accuracy. This is a professional office atmosphere where teamwork is a must.
This role serves as the Executive Assistant to the President and CEO of POA.
Qualifications:
- Bachelor's Degree Required
- Independent judgment is required to plan, prioritize, and organize a diverse workload
- Ability to set priorities, meet deadlines, and multitask
- Proactive, pragmatic and resourceful problem solver
- Ability to deliver excellent customer care, externally and internally, in a professional manner
- Effective team player that completes individual tasks on time, closes communication loops and asks clarifying questions to assure mutual understanding
- Excellent in-person, phone, email and written communication skills for team members and clients, even in stressful situations
- Proficiency with Microsoft Excel
- Ability to manage a team
Essential Job Duties
- Planning and scheduling internal senior management meetings
- Planning and scheduling external meetings with manufacturers and technology companies
- Managing CEOs calendar
- Running monthly sales reports and reconcile expense reports
- Preparing for annual companywide business meetings
- Hosting and planning major companywide events and trips
- Light data entry
Pacific Office Automation Benefits
- Trips, clubs, awards, group events, team building events
- A fully supportive environment
- Medical/Dental/Vision/Life insurance plans
- FSA/HSA programs
- 401K aggressive company match
- PTO, Vacation, Sick Leave
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees differences because we know that diversity makes us stronger.
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