Remote Administrative Assistant

Pacific Properties Team is looking for a highly motivated and organized Remote Administrative Assistant to provide comprehensive support to our real estate team. This position offers the flexibility of working from home while ensuring that office operations run smoothly. The ideal candidate will be detail-oriented, tech-savvy, and proactive in handling administrative tasks, client communications, and team coordination.

Key Responsibilities:

Administrative Support: Provide remote administrative assistance, including managing calendars, scheduling meetings, coordinating appointments, and organizing digital files.

Document Management: Prepare, organize, and manage real estate-related documents such as contracts, property listings, and client files, ensuring they are accurate and complete.

Client Communication: Handle inbound phone calls, emails, and inquiries from clients and prospects professionally and efficiently, ensuring timely follow-ups and maintaining positive relationships.

Database Management: Update and maintain databases with accurate client and property information using real estate software or CRM systems.

Meeting Coordination: Schedule virtual meetings and assist with preparing meeting agendas, materials, and taking notes during team or client meetings.

Marketing Assistance: Help create and update marketing materials such as property listings, newsletters, social media content, and email campaigns.

Project Support: Assist the team with ad-hoc projects, including researching properties, managing tasks, and supporting team initiatives.

Customer Service: Respond to client inquiries, resolve issues, and ensure exceptional service is delivered through effective communication and problem-solving.

Technology Management: Utilize communication and organizational tools (e.g., Zoom, Slack, Google Suite, Microsoft Office, CRM) to ensure seamless collaboration among the remote team.

Qualifications:

High school diploma or equivalent; associate’s degree or higher is a plus.

Previous administrative experience, preferably in real estate or a similar industry, is beneficial.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Docs, Sheets, Drive).

Familiarity with real estate software (e.g., MLS, CRM platforms) is a plus.

Excellent communication skills, both written and verbal, with a professional and approachable demeanor.

Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a remote environment.

Ability to work independently with minimal supervision, while collaborating effectively with a remote team.

Attention to detail and a proactive approach to problem-solving.

Strong internet connection and a reliable home office setup to perform administrative tasks effectively.

Working Conditions:

Full-time, remote position with flexible working hours, Monday to Friday.

Must be available for virtual meetings and regular check-ins with the team.

Occasional weekend work may be required for time-sensitive tasks or special projects.

Pacific Properties Team offers a collaborative, flexible, and supportive work environment where you can grow your career while enjoying the benefits of remote work. If you’re an organized, reliable, and tech-savvy individual, we would love to hear from you!

Pacific Properties is a family-owned business that has served Coos County for more than 30 years. We are lifelong residents of the Oregon Coast and are willing to share our knowledge in a professional and personal way. Jerry Worthen opened the business in 1989 and since then it has become one of the most reputable and productive real estate businesses in Coos County.
When Jerry first began the business, he had hopes of keeping it in the family and that’s exactly what happened when Randy Hoffine married his daughter, Kelly.
Since 2004, Randy has worked hard to modernize the office as well as continue Jerry’s business traditions and philosophies. Both of these men have served as the Coos County Board of Realtors President and both have also been honored with the Realtor of the Year award. Since Jerry's passing in 2014, Randy has continued the tradition that Jerry established. Randy believes strongly in providing you with the information you need while giving you the quality service you desire. If you’re looking for a family-based business that knows the area and prides itself in integrity and honesty, you’re in the right place.

Pay: $22 - $40 / hour

Pay:

• Commission pay
• Bonus pay

Benefits:

• Flexible schedule
• Paid time off
• Paid training

Job Type: fulltime, parttime

Schedule:

• Monday to Friday

Education: Associate's degree

Work location: This is a remote position