Contracts Administrator

Pacific Rubber is a well-established leader in the wholesale, value-add distribution industry. Our products and specialized services enable cutting-edge technologies across diverse sectors, from artificial intelligence to renewable energy.

At Pacific Rubber, we foster a forward-thinking and collaborative culture aligned with our vision and goals. Our success is driven by a shared commitment to core values that shape everything we do—integrity, respect, and passion. These values guide our decisions and define our daily interactions, creating an environment where collaboration and excellence thrive.

Job Description: Contracts Administrator & Data Analyst

Location: San Carlos, CA (Office-based; no remote work option)

Department: Strategic Accounts

Reports To: Manager, Strategic Accounts

Salary: Commensurate with qualifications and experience

Minimum Education Requirement: Bachelor’s degree

About the Role

We are seeking a Contracts Administrator & Data Analyst to manage, implement, and optimize customer and supplier contracts while providing actionable insights for strategic decision-making. This dual-function role requires a skilled professional adept in both contract administration and data analysis, with a strong focus on supporting the strategic accounts team. The ideal candidate will be organized, detail-oriented, and collaborative, with strong negotiation and analytical capabilities.

Key Responsibilities

• Contract Management (primary focus):

• Administer existing and future commercial contracts with customers and suppliers.

• Ensure compliance with contract terms and conditions, including service-level agreements, delivery schedules, and performance metrics.

• Negotiate adjustments to boilerplate agreements, tailoring contracts to specific business use cases.

• Contract Implementation and Compliance:

• Lead efforts to operationalize new contracts, ensuring all internal and external stakeholders understand their responsibilities.

• Monitor, review, and enforce compliance with contract terms across multiple departments and with external stakeholders.

• Collaborate with legal, sales, finance, operations, procurement teams and external stakeholders to align contract performance with business objectives.

• Negotiation Support:

• As part of the key account team, represent and support the company in customer and supplier negotiations regarding terms, pricing, compliance issues, and dispute resolution.

• Balance risk and opportunity to drive favorable commercial outcomes.

• Data Analysis and Reporting:

• Compile and analyze commercial data, such as contract performance, pricing trends, and profitability metrics.

• Create reports and dashboards to support the account team in strategic planning and performance monitoring.

• Identify opportunities to optimize profitability, mitigate risks, and improve operational efficiencies.

• Cross-Functional Support:

• Act as a liaison between sales, operations, procurement, and finance teams to support strategic account management.

• Provide insights to inform decision-making regarding customer agreements, supplier performance, and overall contract effectiveness.

• Contribute to continuous improvement initiatives related to contract and data management processes.

Qualifications and Experience

• Education:

• Bachelor’s degree in Business Administration, Finance, Economics, Data Analytics, or a related field.

• Experience:

• 3 years of experience in contract administration, compliance, negotiation, or commercial operations.

• Proven experience negotiating commercial agreements and managing contractual relationships.

• Strong data analysis skills, including experience with data visualization tools (e.g., Excel, Power BI, or Tableau).

• Familiarity with ERP systems and contract/product lifecycle management software is a plus.

• Skills:

• Excellent communication and negotiation skills, with the ability to influence both internal and external stakeholders.

· Working knowledge / experience with contract law

• Analytical mindset, capable of interpreting complex data and translating it into actionable recommendations.

• Detail-oriented with strong organizational and time-management skills.

• Ability to work effectively in a fast-paced, collaborative environment.

Work environment:

• Full-time, office-based role in San Carlos, CA (no work-from-home option).

• Occasional travel may be required for customer or supplier meetings.

Compensation and benefits:

- The position offers a competitive annual salary ranging between $85,000 to $95,000 annually, commensurate with experience and qualifications within the field.

- Quarterly performance reviews provide opportunities for merit-based adjustments and bonuses.

- This full-time position is eligible for Pacific Rubber’s comprehensive benefits package including medical, dental & vision, 401k with match, FSA etc.

Why Join Us?

We are a dynamic, growth-oriented company committed to excellence in serving our customers. In this role, you will have the opportunity to make a meaningful impact by ensuring our contracts deliver optimal value and by providing data-driven insights to support our strategic objectives.

To Apply:

Please submit your resume and a cover letter highlighting your qualifications and experience.

We look forward to hearing from you!

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Contract management: 1 year (Required)

Ability to Commute:

• San Carlos, CA 94070 (Required)

Work Location: In person

Salary : $85,000 - $95,000