Assistant Director, Graduate & Professional Admissions- Pharmacy

Description

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice. 

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and  Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

Assists in the planning and execution of the recruiting, application, admitting, and matriculation processes for Pacific’s Graduate and Professional Programs, with a focus on the School of Pharmacy.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

• Develops and implements recruitment, marketing and yield strategies for program in discussion with the AVP of Enrollment Management for Graduate and Professional Admissions and the Dean/Director of program. 
• Identifies and generates prospects for pharmacy programs.
• Develops effective on-going relationships with key admissions people of each program.
• Coordinates and provides input and lives out communication plan for specific programs.
• Coordinates the development of email and letter communication strategies.
• Meets with prospective applicants on a scheduled, walk-in, e-mail or telephone basis and has extensive student contact.
• Serves as primary contact for pre-professional advisors of the specific programs.
• Recommends and assists in updates, innovations and maintenance of specific professional and graduate admissions websites.
• Train faculty and student committee members on admission procedures.
• Supervise and train student members of the Ambassador Club on admissions tours and interview day facilitation.
• Assists with all administrative functions of the admissions and recruiting effort, including specific programming responsibilities.
• Event coordinator for open houses, interview days, advisor training days, pre-professional club visitations and other miscellaneous events.
• Handles a wide variety of tasks in a busy customer service atmosphere. Skilled in establishing priorities and has excellent organizational ability and interpersonal skills.
• Completes extensive follow-up work, i.e. phoning and emailing to prospective students and applicants.
• Counsels prospective applicants on admission requirements for specific programs.
• Counsels re-applicant students on strategies for application improvement.
• Co-leads professional program admissions committee(s).
• Serves on professional program admissions committee.
• Regulates flow of applications to the committee(s).
• Conducts group presentations to prospective students, pre-professional advisors and other contacts about specific programs.
• Travels to various graduate fairs, admission events, and undergraduate institutions to promote specific professional programs available at Pacific University.
• Coordinates tours in conjunction with student group representatives for visiting prospective students and applicants to specific professional programs.
• Represents the Office of Graduate and Professional Admissions as Pacific University’s liaison to higher education institutions, both domestically and globally.
• Coordinates and maintains relationships with Pacific University’s undergraduate constituencies which include but are not limited to: international programs, academic advising, Advantage Scholar advisor and students and career services.
• Educators of all Graduate and Professional Programs through guest speaking, trainings and presentations.
• Facilitates and coordinates communication with financial aid, business office, registrar’s office, marketing/communication and graduate student services.
• Maintains recruitment and application software and client management systems such as: Colleague, Recruiter, CollegeNet, WebAdmit, PharmCAS.
• Develops and maintains specific graduate and professional applications.
• Develops and maintains marketing and recruitment materials.
• Responsible for tracking expenditures, staying within division budget and reconciling a corporate credit card each month. Purchases include but not limited to: work-related travel, office activities, events/functions for represented programs and goods needed by the Office of Graduate and Professional Admissions.
• Travels to various graduate fairs, admission events, and undergraduate institutions to promote specific professional programs available at Pacific University. Responsible for arranging travel needs, tracking expenditures, staying within division budget and reconciling a corporate credit card each month.

SECONDARY FUNCTIONS:  Perform other related duties as assigned.

JOB SCOPE: 

Performs duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are made within general university policy constraints but occasionally require independent decision making.

SUPERVISOR RESPONSIBILITY:

• Supervise and train faculty and student committee members on admission procedures.
• Supervise and train student members of the Ambassador Club on admissions tours and interview day facilitation.
• Co-leads professional program admissions committee(s).

Qualifications

EDUCATION AND/OR EXPERIENCE:

Baccalaureate degree required. Prefer 2 to 3 years of experience working in higher education, ideally in the areas of recruiting and/or marketing. Master’s degree preferred.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:

• Communicates with students, faculty, staff and the public appropriate to the age of the individual served.
• Builds on basic learning and carries it from one situation to another.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance.
• Takes responsibility to eliminate the source of problems.
• Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
• Maintains proper appearance and personal conduct for the employee’s particular job.
• Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Baccalaureate degree required
• Demonstrated ability to perform detailed project work with an emphasis on teamwork.
• Excellent interpersonal skills; ability to work with students, faculty, staff and clients in a professional manner.
• Ability and willingness to travel and work irregular hours (evenings and weekends).
• Ability to work under pressure.
• Excellent oral and written communication skills.
• Strong analytical abilities, maturity, a high energy level.
• Sensitivity to the concerns of diverse student populations and confidential information.
• Willingness to continue Professional Development
• A valid driver's license is required.
• Experience with Microsoft Office programs preferred.
• Experience with territory and prospect management and related software preferred.

WORKING CONDITIONS:

Normal office working conditions, job requires hours that may exceed 8 hours per day and/or 40 hours per week during peak periods, job requires ability to drive and travel.

PHYSICAL ACTIVITIES:

_X_Climbing   _X_Balancing   _X_Stooping   _X_Kneeling   _X_Crouching   _X_Crawling   _X_Reaching   _X_Standing  _X_Walking   _X_Pushing  _X_Pulling   _X_Lifting    _X_Grasping    _X_Talking   _X_Hearing  _X_Repetitive motion

PHYSICAL REQUIREMENTS :

_X_Sedentary work    _X_Light work   __Medium work   __Heavy work   __Very Heavy work    __Visual acuity

APPLICATION: 

Please upload materials with application.

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply.  Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone.  The hiring process normally consists of several interviews and can last several weeks depending on the position.  All applicants will be notified once the position is filled.  Employment is contingent upon eligibility to work in the United States.