What are the responsibilities and job description for the Associate Vice President of Finance/Controller position at PACIFIC UNIVERSITY?
Job Details
Description
Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.
At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION
The Associate Vice President for Finance and Controller is responsible for providing leadership to and management of all aspects of planning, directing, coordinating, and overseeing the financial operations and accounting affairs of the University. This includes the following areas: Financial applications and integration of data to/from the ERP system, Accounting and Financial Reporting, Treasury and Cash Management, Audit and Tax, Financial Policy and Compliance, Investments, Student Accounts and Loan Funds, Accounts payable and Disbursements, Purchasing/Procurement, Fixed Asset Management, all Debt, Bond compliance, and Grants and Contracts.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES
- Provides leadership to general accounting and financial reporting.
- Responsible to coordinate, direct, compile, and oversee all financial reporting internal and external including the annual financial audit, OMB Circular A-133 Compliance audit, 403b audit, Form 5500, 1099 and 1098T filings, the 990 and 990T tax return and other tax returns.
- Responsible for other internal and external reports such as financial statements, IPEDS reporting, NACUBO Commonfund Investment reporting, eZ audit, cash management forecasting, bond compliance reporting, Standard & Poor’s and Moody’s annual surveillance reporting, and other reports.
- Manage operations of treasury and cash management including investment, forecasting, assigning access to various systems, initiating and approving wires, transfer funds, monitor and oversee bank activity, negotiate contracts with banks, and update services as needed.
- Ensure accounting integrity and compliance with professional accounting standards, rules, regulations, pronouncements and laws such as FASB, GAAP, UPMIFA, and required governmental compliance requirements.
- Oversee accounting and reporting functions for grants, contracts, property acquisition, long-term investments, loan funds, leases, federal funds, debt, tax, revenue and expenditures.
- Oversee accounts receivable including student accounts and loan funds.
- Oversee accounts payable, procurement, fixed asset management, and property acquisition.
- Responsible for bond compliance monitoring and various related reporting.
- Ensure the correct accounting and timely disbursement of funds for campus-based programs and student loan funds.
- Responsible for creating and implementing University policies related to security and safeguarding financial information, record retention and fraud prevention. Ensure that policies and procedures are followed and appropriate controls are in place.
- Attend and participate in the annual budget meetings.
- Attend Board of Trustees meetings including Finance Committee, Audit Committee, Investment Committee and Campus Property Committee. Prepare presentations and participate when needed or requested.
- Attend other committees and meetings as appropriate.
- Responsible for special projects.
SECONDARY FUNCTIONS
- Perform other related duties as assigned.
JOB SCOPE
This position makes high level decisions that can impact the assets and financial integrity of the University. Expected to demonstrate an exceptional ability to make sound decisions, work collaboratively with others on campus, report and investigate any financial irregularities encountered and develop controls and/or establish new policies or guidelines to ensure financial integrity to mitigate risk. Responsible to produce financial reports for internal and external users which must be accurate, timely, and relevant.
SUPERVISOR RESPONSIBILITY
This position supervises, either directly or indirectly, 12 or more employees. All positions in the Business Office are expected to have a certain level of experience with some positions requiring a degree earned from an accredited college or university for a particular position in which they have been hired.
Qualifications
EDUCATION AND/OR EXPERIENCE
- Bachelor’s degree in accounting, finance, business administration, or related field.
- MBA or CPA is preferred.
- Seven years’ experience in a senior finance position with demonstrated progression.
- Higher education experience preferred.
- Experience supervising professional staff.
- Knowledge of integrated administrative software systems and proficient with computer spreadsheet programs (i.e., Excel).
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS
- Knowledge of GAAP, FASB, OMB, AICPA, NACUBO, at an advanced level.
- Ability to organize and manage complex functions and systems.
- Demonstrates critical thinking skills in problem solving and decision-making.
- Must possess excellent communication skills.
- Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
- Demonstrates success in working with persons from diverse ethnic and cultural backgrounds.
- Demonstrates leadership ability in a team environment.
WORKING CONDITIONS
Normal working conditions in an office.
Application Materials
Please upload the following documents along with your application
- Cover Letter
- Resume
- 3 Professional References
At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive. We continue to develop our equity practices with a particular focus on racial equity.
For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).
Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background. We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.
NOTICE OF NONDISCRIMINATION POLICY
It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and/or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance. Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.
Application materials will be screened and interview candidates will be selected and notified by telephone or email. The hiring process normally consists of several interviews and can last several weeks depending on the position. All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.
