What are the responsibilities and job description for the Administrative Clerk, Senior position at pacificgastest.valhalla.stage?
Requisition ID # 160911
Job Category: Administrative / Clerical
Job Level: Individual Contributor
Business Unit: Gas Operations
Work Type: Hybrid
Job Location: Palo Cedro
Department Overview
Position Summary
Provides administrative support for department staff, management, or
group.
Job Responsibilities
Provides back up on moderately complex administrative/clerical tasks for other groups as needed.
Mentors and provides guidance to less experienced colleagues.
Enters and maintains complex data into standard systems or into spreadsheets.
Leads complex or midsize projects.
Assists in the on-boarding process for new-hires or transferring employees.
Collaborates with others to identify, analyze and improve existing business processes within a department to meet new goals and objectives.
Responds to various inquiries from internal and external customers and ensures timely response.
Prepares, reconciles, processes and submits invoices, purchase orders, check requests and / or expense reports.
Coordinates all logistics include room scheduling, meeting preparations (making copies, etc), ordering catering, and making travel arrangements.
Provides review and oversight of documented standards and work procedures.
Orders and maintains an inventory of items, and order new equipment or schedule service/maintenance as required.
Leads the management of updating and maintaining documents, correspondence, and filing systems.
Receives oral and written messages via phone, email or in person, and communicate to manager/supervisor and/or team members.
Processes time cards/payroll and resolves any complex issues as needed.
Manages, coordinates, and tracks training requirements for work group.
Assists in the on-boarding process for new- hires or transferring employees. May do additional HR processing as requested by supervisor using internal company applications.
Performs tasks in the payroll system to process time cards and troubleshoots inaccuracies or errors.
Prepares invoices, purchase orders and/or expense reports as required
Provides assistance in developing databases, spreadsheets or reports.
Provides back-up administrative/clerical support for other groups.
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