Coordinator, Meeting Logistics

About Pacira

Pacira BioSciences, Inc. is a leading provider of non-opioid pain management and regenerative health solutions dedicated to improving outcomes for health care practitioners and their patients. Our in-depth knowledge of non-opioid pain management, coupled with our passion for advancing patient care, drives our commitment to providing solutions that address unmet medical needs and improve clinical results.

Why work with us?

Rarely do you have an opportunity to do work that really matters. What drives us is our mission. What makes us successful are our people.  At Pacira, you are part of an inclusive culture that fosters collaboration, growth, and innovative thinking - a place where you can make an impact and help change the standard of care in non-opioid pain management. Be part of our movement, let’s pursue excellence together.

Summary:
The Coordinator, Meeting Logistics is responsible for the planning, coordination, and execution of HCP meetings, including Advisory Boards, Symposiums, and Investigator Meetings. This role works closely with cross-functional teams such as Marketing, Sales, Legal, and Senior Management to ensure seamless, compliant, and cost-effective event management. Key responsibilities include venue sourcing, logistics coordination, budget management, and overall meeting execution to deliver high-quality experiences

Essential Duties & Responsibilities:
The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Lead status meetings with internal stakeholders and vendors to ensure seamless event coordination.
• Serve as the primary liaison with vendors, suppliers, and internal partners, exercising independent judgment to manage relationships and drive strategic event decisions.
• Monitor and manage event budgets, ensuring cost-effective planning while maintaining high-quality experiences.
• Oversee the creation and management of Statements of Work (SOWs), purchase orders (POs), invoices, check requests, and payments.
• Foster strong relationships with internal stakeholders at various management levels to support event success.
• Select, manage, and supervise vendors and suppliers throughout event planning and execution.
• Process expense reimbursements and payments for healthcare professionals (HCP) attending events.
• Negotiate contracts for audiovisual services, hotel accommodations, and third-party vendors.
• Develop and implement planning timelines and meeting management requirements.
• Oversee on-site vendor management for logistics and production during events.
• Coordinate HCP travel arrangements in collaboration with vendors.
• Ensure accurate and timely processing of all TOV (Transfer of Value) reporting using internal systems.

Supervisory Responsibilities:

This position will not have supervisory responsibility.

Education and Experience:
• Bachelor’s degree or an equivalent combination of education, training, and experience required.
• Must have at least 2 years of experience in HCP meeting planning, preferably within the pharmaceutical, biotech, or medical device industry.
• Strong knowledge of Pharma Guidelines.
• Event knowledge and experience is required.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Abilities:
• Strong verbal and written communication skills, with proficiency in English
• Ability to work independently and proactively, while also collaborating as part of multiple teams.
• Excellent multi-tasking and time management skills, with a proven ability to manage multiple projects in a fast-paced environment.
• Demonstrated ability to manage projects end-to-end with minimal supervision.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Experience with digital meeting and convention platforms.
• Capable of developing contingency plans and managing multiple projects with similar timelines.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, move between spaces, reach with hands and arms and stoop. Close vision and the need to focus on computer screen, use of hands, fingers and wrist to type on keyboard and manipulate mouse. Occasional lifting and moving of boxes and supplies, up to approx. 35 lbs. Ability to travel up to 30%.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The work setting is consistent of a typical pharmaceutical office environment with offices and cubicles. This role will be a hybrid position for the Parsippany, NJ office.

• Medical, Prescription, Dental, Vision Coverage
• Flexible Spending Account & Health Savings Account with Company match
• Employee Assistance Program
• Mental Health Resources
• Disability Coverage
• Life insurance
• Critical Illness and Accident Insurance
• Legal and Identity Theft Protection
• Pet Insurance
• Fertility and Maternity Assistance
• 401(k) with company match
• Flexible Time Off (FTO) and 11 paid holidays
• Paid Parental Leave

EEO Statement: Pacira is proud to be an Equal Opportunity Employer and does not discriminate against applicants because of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), veteran status, disability or genetic information, or any other characteristic protected under applicable federal, state, or local law. At Pacira we are committed to intentionally cultivating a culture of inclusion where all feel welcomed and valued for their background, perspectives, and experiences. We hold one another accountable to promote trust and transparency in support of our communities and collective purpose.
Agency Disclaimer: Pacira Biosciences, Inc. (Hereafter, Pacira) does not accept unsolicited resumes from recruiters or employment agencies in response to the Pacira Careers page or a Pacira social media post. Pacira will not consider or agree to payment of any referral compensation or recruiter fee relating to unsolicited resumes. Pacira explicitly reserves the right to hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Pacira