Project Coordinator - WMATA

PACO Group, Inc. (PACO) is seeking a Project Coordinator to provide support for Project Management/Construction Management services within WMATA’s various capital improvement, rehabilitation, and state of good repair programs. In this role, you will be a vital link between project managers, contractors, engineers, and other stakeholders, ensuring project documentation, schedules, and communications are efficiently managed and aligned with WMATA’s operational goals.

Scope of Work

The Project Coordinator will assist in the planning, coordination, and execution of transit construction and rehabilitation initiatives, collaborating with multiple departments to keep projects on track. You will play a key role in document control, scheduling, reporting, and stakeholder communications to support the successful delivery of large-scale infrastructure projects.

Key Responsibilities

• Documentation & Records Management
  • Organize and maintain project files, meeting minutes, and change orders.
  • Ensure all documentation is accurate, up-to-date, and easily accessible.
• Scheduling & Coordination
  • Assist project managers in developing and updating project schedules using tools like Microsoft Project or Primavera.
  • Coordinate meetings, site visits, and other project-related events to keep milestones on track.
• Communication & Stakeholder Liaison
  • Act as the primary point of contact for inquiries, distributing information to relevant parties.
  • Prepare project status reports, memos, and presentations for both internal and external stakeholders.
• Budget & Procurement Support
  • Track project expenses, assist with purchase orders, and verify invoices for accuracy.
  • Collaborate with the finance department and vendors to ensure timely processing and payment of project-related costs.
• Quality & Compliance Monitoring
  • Assist in reviewing contractor submissions for adherence to WMATA guidelines and industry standards.
  • Document and follow up on any non-conformance issues, ensuring timely resolution.
• Risk Management & Issue Tracking
  • Maintain logs of identified risks and issues, escalating critical matters to senior staff when necessary.
  • Support the implementation of corrective actions to keep projects on schedule and within scope.

Qualifications

• Education & Experience
  • Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field preferred.
  • Minimum 3 years of experience in project coordination or administrative roles, ideally within construction or infrastructure sectors.
• Technical Skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with project management software (MS Project, Primavera) is a plus.
  • Ability to quickly learn and adapt to new tools and technologies used in project tracking and reporting.
• Communication & Collaboration
  • Strong written and verbal communication skills, with the ability to interface effectively with diverse teams.
  • Detail-oriented and able to manage multiple priorities in a fast-paced environment.
• Additional Requirements
  • Valid driver’s license preferred.
  • Ability to pass all required security clearances or background checks

Benefits
401(k) and 401(k) Employer Matching
Health Insurance
Dental Insurance
Group Life Insurance, LTD and AD&D
Paid Time Off
Paid Holidays
Professional Development Assistance

PACO Group, Inc. is committed to furthering opportunities for everyone in the national construction market. The firm periodically reaffirms this commitment through an active affirmative action plan. It provides Equal Employment Opportunities (EEO) to all employees without unlawful discrimination regarding race, creed, color, national origin, sex, age, disability, marital status, religion, military status, pregnancy, sexual orientation, or citizenship status. As an equal opportunity employer, we have recruited, hired, promoted, and retained an ethnically and socially diverse professional staff. Our efforts to date have produced a multidisciplinary workforce - a record of diversity that extends to the highest levels of the firm's management.