What are the responsibilities and job description for the Advertising Coordinator position at PADDOCK PUBLICATIONS INC?
Job Details
Job Location: Headquarters - Schaumburg, IL
Position Type: Full Time
Salary Range: $16.00 - $16.50 Hourly
Job Shift: Day
Job Category: Admin - Clerical
Description
The Advertising Coordinator administratively supports Town Square Publication Department sales and production staffs by securing and proofing ad copies for publication.
*DUTIES:
- Send new and revised advertising proofs to the customer: Look up the contact in File Maker data base. Find the design work in Breeze. Email the proof to the customer and ask them to review/edit/approve by a certain date. Keep track of publication dates. If the customer replies with approval, mark “approved” in Breeze and FileMaker.
- Proof advertisements and edits from the customer: Contact the customer via email and phone and carefully proof any edited ads for accuracy. If the customer makes revisions to the ad, update Breeze and FileMaker systems.
- Follow-up with the customer: Contact the customer via email and phone if ad approval has not been received. Keep your supervisor and sales staff updated on missing approvals.
*This description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned.
Internal/External Contacts:
Internal Contacts: Daily contact with supervisor, sales/production staff and process departments.
External Contacts: Daily contact with customers and advertising agencies
Qualifications
Qualifications:
- 1-2 years administrative experience
- Basic computer skills including WORD and email: Ability to learn FileMaker and Breeze systems, enter data, use email, and attach/copy/paste information. Familiarity with database entry preferred.
- Strong written and verbal communication skills: Ability to correspond professionally and positively with customers and co-workers via email and phone.
- Strong organizational and follow-up skills: Ability to keep track of due dates and follow-up with customers and co-workers.
- Ability to work independently and work well as a member of the team.
- Great attention to detail.
- Ability to work well under pressure with a sense of urgency: Ability to reply to and send multiple emails and remain positive and calm when numerous changes are made to content and deadlines.
Salary : $16 - $17
