Contracts Administrator

Who We Are

We are a firm that values and respects our staff, fosters an environment that encourages learning and growth, and is committed to the success of our clients.

At PAE, we like to think of ourselves as a little bit different from most engineering firms. Here’s why:

• We care intensely about envisioning and creating sustainable building systems and work every day to break new ground in the world of sustainable design.
• We have a close affinity to the visions of the architects we work with; we understand the need for beauty as well as practicality.
• We value creativity as much as we value precision.
• We understand that the visionary people we want to hire need to experience the world in order to change the world, and we work hard to support that need.
  
  
  

The Contracts Administrator position is primarily responsible for managing project contracts, ensuring compliance with contractual requirements, and providing guidance on contract-related issues. This role involves interaction with Principals, Project Managers, the Finance Department, and Clients to negotiate terms and conditions, mitigate risks, and ensure the successful execution and tracking of professional services agreements, contracts, proposals, and related documents.

What You'll Do

• Reviewing project-related agreements for compliance with company policies, legal requirements, and industry standards.
• Consulting with the Chief Financial Officer, Principals, Project Managers, Project Finance Manager, insurance agents, and legal counsel on contract review and proposed edits.
• Analyzing complex contract terms, pricing structures, and project requirements to identify potential issues and propose solutions.
• Proactively monitoring the status of contracts for projects and engaging with key client contacts.
• Collaborating with internal departments to ensure alignment and compliance with contractual obligations.
• Maintaining electronic files on all contract-related documents and updating the database with project contract status.
• Contributing to the development and implementation of contract management policies, procedures, and systems.
• Identifying opportunities for process improvements to enhance efficiency and effectiveness in contract management.
• Assisting in risk management, including identifying, assessing, and suggesting measures to mitigate risks associated with contracts.
• Obtaining and managing certificates of insurance for projects and subconsultants.
• Providing guidance and support to internal stakeholders on contract-related matters.
  
  
  

What You Bring

• Bachelor’s Degree in Accounting, or a or Business or related field or equivalent experience
• Minimum 5-7 years’ experience in the Architectural and Engineering industry with an emphasis on contracts
• Legal experience with an emphasis on Architectural and Engineering work as an alternate experience
• Excellent organizational, communication, spelling, grammar, and writing skills
• Ability to prioritize and multitask
• Proficient in Microsoft Office Suite
• Ability to efficiently communicate with clients
• Experience with database programs: Deltek VantagePoint (DVP), Newforma preferred
  
  
  

What We Offer

• Hiring Base Salary Range:$71,000-$95,100 annual
• This position is eligible for straightovertime pay
  

The base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, roles are eligible for additional rewards, including salary increases and annual bonuses based on individual performance. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, PAE offers a comprehensive benefits package which includes the following:

• Performance Bonus
• Employer paid health insurance (medical, dental, vision)
• 401k account contribution
• Professional development reimbursements including state registration and professional association dues
• Commuter benefit
• Cell phone stipend
• Life insurance and disability benefits
• Employee Assistance Program
• Paid time off for sick leave, family leave, community service, holidays and vacation- work hard and take time off when you need it.
• To learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay Act.
  
  
  

Our commitment to pay equity

PAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: https://just.living-future.org/s/organizations/20-organizations/pae

To find out more visit our website: https://www.pae-engineers.com/values

What We’re Made Of

Established in 1967 and stretching across five offices on the West Coast, PAE provides services in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). We work with clients to design the nation’s highest performing and most regenerative built environments that keep people comfortable, healthy, and productive inside while restoring the natural world outside. We employ an integrated and responsive approach to project design that balances the environmental, economic, and social goals of every client we work with.

Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.

Fine Print

Please note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.

PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.