What are the responsibilities and job description for the Executive Assistant to the COO position at PAEA?
Responsibilities
- Manage the COO’s calendar, schedule meetings, and coordinate travel.
- Process expense reports, reimbursements, and invoices in a timely manner.
- Assist with email and correspondence, triaging urgent requests and drafting responses as appropriate.
- Track and follow up on action items and key deliverables to ensure ongoing projects and work stay on course.
- Assist in prioritizing and managing workload within the COO’s portfolio, flagging critical deadlines and upcoming initiatives.
- Coordinate and organize Board meetings and calls.
- Assist in the preparation and distribution of Board agenda and materials.
- Take Board meeting minutes, track action items, and ensure follow-up on key decisions.
- Administer and manage Board technology platforms for document sharing, voting, and communications.
- Assist with Board member communications and materials, ensuring timely and accurate information flow.
- Provide support to Board committees (e.g., Executive Committee, Finance Committee) as needed.
- Assist the COO in maintaining and organizing governance documents, policies, and bylaws, ensuring compliance and accessibility for leadership.
- Undertake special projects as assigned by the Executive Office, providing support and coordination as needed.
Other Duties
The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.
ADA Specifications
Travel Requirements
The EA must be able to travel to : Board Meetings, PAEA events, annual staff retreat, and other externally facing events that the COO may need support in.
Essential Functions :
Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.
Work Authorization or Security Clearance Requirements
The individual in this position must be authorized to work in the United States.
Work Environment & Benefits
This hybrid position requires a weekly in-office presence with remote work acceptable 60%-80% of the time. Flexibility in work hours may be required based on events or meetings and additional in-office presence will be required for events or meetings. PAEA’s office is located in Washington, DC.
PAEA offers a competitive salary and benefits that considers external market compensation and maintains internal equity. The salary range for this position is $88,-$, annually. The benefits package includes health, life, and disability insurances; paid time off and holidays; a (b) retirement plan with an 8% employer contribution; monthly wellness stipend, professional development funding, tuition assistance, and other benefits.
Fairness and Accessibility
PAEA is committed to fairness and accessibility in all areas of its business activities, including employment, management, procurement and contracting. As such, it is the policy of PAEA to afford equal opportunity in employment and contracting without regard to race, color, national origin, sex, religious preference, age, sexual orientation, genetic information, gender identity, status as a parent, disability, veteran or any other status protected by applicable US law.
Required
Preferred :
About PAEA PAEA is the only national organization representing PA educational programs in the United States. Currently, all of the accredited programs in the country are members of the Association. PAEA provides services for faculty at its member programs, as well as to applicants, students, and other stakeholders.
Salary : $88