What are the responsibilities and job description for the Accounts Payable Specialist position at Pain Treatment Centers of America?

Job Description

Description :

SUMMARY OF RESPONSIBILITIES

The position of Accounts Payable Specialist is to assist with the company’s accounts payable cycle.

ESSENTIAL FUNCTIONS

Managing accounts payable using accounting software and other programs
Handling accounts payable for separate entities and vendors
Analyzing workflow processes
Establishing and maintaining relationships with new and existing vendors
Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
Processing due invoices for payments
Comparing purchase orders, prices, terms of payment and other charges
Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
Positive Pay
Reconcile each check with the bank, daily – checking for discrepancies – getting the proper approval from management to pay
Credit Card Reconciliation
Reconcile each check / transaction with each company, while attaching the documentation as needed.
Filing – Weekly filing of invoices

CORE COMPETENCIES

Excellent oral, written, interpersonal, communication and presentation skills.

Ability to communicate effectively in a variety of settings and with a wide variety of people and different organization levels.

Highly organized with the desire and ability to effectively track projects from start to finish.

Must be able to manage multiple projects simultaneously.

Ability to work in a team environment as well as independently and with little to no supervision.

Demonstrate consistent reliability, integrity, and dependability.

Setting and achieving high goals and standards of performance.

Ability to meet strict deadlines and keep others on the schedule.

Take initiative to do to redo inadequate or incomplete work, even if it is not yours.

Ensure compliance with regulatory standards.

Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.

Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the company (education, organizing, housekeeping, assisting others).

Organize job functions and work area to be able to effectively complete varied assignments within established time frames.

Consistently demonstrate ability to take the initiative to make decisions / choices without direct supervision.

Adhere to administrative and departmental policies.

Demonstrate regular attendance and timeliness.

Do not incur excessive overtime.

Remain conscientious in regard to personal hygiene.

Demonstrate knowledge and understanding of all policies and procedures and ability to reference them from appropriate sources.

Demonstrate adherence and support of company-wide service standards as evidenced by observation and feedback from patients, family members, and other clients.

Must interact and exchange personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.

Must be able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Must be able to interpret a variety of instructions furnished in written, or oral form

Excellent oral and written communication skills.

Demonstrate a high attention to detail.

Strong organization, filing, and time management skills.

Basic computer literacy and typing.

Requirements :

REQUIRED EDUCATION, EXPERIENCE, AND / OR CERTIFICATIONS

2-5 years of experience in a mid-size to large accounting department (or public accounting), and demonstrated proficiency in Microsoft Excel. Experience with QuickBooks and Tableau is a plus. Bachelor’s degree in accounting is desirable.

WORKING ENVIRONMENT AND PHYSICAL DEMANDS

This is a full-time position. Days and hours of work are expected to include 8 : 00a.m. to 5 : 00p.m. (Monday – Thursday) and 8 : 00am- 12 : 00pm (Friday). Occasional overtime may be required. The position operates in a professional office environment. Incumbent will spend time writing, typing, speaking, listening, driving, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, walking, standing, and reaching. The incumbent may operate the following standard office equipment including but not limited to multi-line telephone system, postage meter, facsimile machines, calculator, photocopy machine, computer / printer, and coffee maker. The incumbent may operate medical equipment. The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

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