What are the responsibilities and job description for the PAYROLL / ACCOUNTS PAYABLE ASSOCIATE position at PALLADIAN MGMT?
Description:
Requirements:
The Payroll/Accounts Payable Associate will oversee and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
Payroll Duties/Responsibilities:
- Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, garnishments, taxes and other information.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
- Process FMLA forms.
- Collaborating with the human resources department to maintain employee data.
- Complete employment verifications.
- Process accurate and timely year end reporting (W-2, W-2c,).
- Completion of EEO1 reporting.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Process workmen’s comp claims.
- Understand all aspects of payroll in regard to payroll laws and regulations.
- Facilitates audits by providing records and documentation to auditors.
- Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
- Identifies and recommends updates to payroll processing software, systems, and procedures.
- Performs other duties as assigned.
Requirements:
Account Payable Duties/Responsibilities:
- Invoice Processing – Review, verify, and process invoices for payment.
- Payment Processing – Schedule and issue payments via checks, ACH, wire transfers, or other methods.
- Vendor Management – Maintain vendor records, respond to inquiries, and resolve payment discrepancies.
- Expense Tracking – Ensure accurate recording of expenses and adherence to budgets.
- Reconciliation – Reconcile accounts payable transactions and resolve any discrepancies.
- Compliance & Documentation – Ensure compliance with company policies and accounting regulations.
- Reporting – Generate reports related to outstanding payables and cash flow projections.
- Internal Coordination – Work with procurement, finance, and other departments to ensure smooth processing of payments.
- Tax & Regulatory Compliance – Assist with tax filings, W-9/W-8 collection, and other regulatory requirements.
- Process Improvement – Identify opportunities for automation and efficiency improvements in accounts payable workflows.
Required Skills/Abilities:
- General knowledge of the payroll and A/P function including preparation, review and submission.
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite or related software.
- Proficient with payroll software.
Education and Experience:
- Associate’s degree in business administration, Accounting Human Resources, or related field preferred.
- One to Three years of related experience preferred.
- Some weekends required according to payroll holiday calendar.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.