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PAYROLL / ACCOUNTS PAYABLE ASSOCIATE

PALLADIAN MGMT
Fallon, IL Full Time
POSTED ON 3/13/2025
AVAILABLE BEFORE 5/13/2025
Description:


The Payroll/Accounts Payable Associate will oversee and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Payroll Duties/Responsibilities:

  • Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, garnishments, taxes and other information.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Process FMLA forms.
  • Collaborating with the human resources department to maintain employee data.
  • Complete employment verifications.
  • Process accurate and timely year end reporting (W-2, W-2c,).
  • Completion of EEO1 reporting.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Process workmen’s comp claims.
  • Understand all aspects of payroll in regard to payroll laws and regulations.
  • Facilitates audits by providing records and documentation to auditors.
  • Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
  • Identifies and recommends updates to payroll processing software, systems, and procedures.
  • Performs other duties as assigned.

Requirements:


Account Payable Duties/Responsibilities:

  • Invoice Processing – Review, verify, and process invoices for payment.
  • Payment Processing – Schedule and issue payments via checks, ACH, wire transfers, or other methods.
  • Vendor Management – Maintain vendor records, respond to inquiries, and resolve payment discrepancies.
  • Expense Tracking – Ensure accurate recording of expenses and adherence to budgets.
  • Reconciliation – Reconcile accounts payable transactions and resolve any discrepancies.
  • Compliance & Documentation – Ensure compliance with company policies and accounting regulations.
  • Reporting – Generate reports related to outstanding payables and cash flow projections.
  • Internal Coordination – Work with procurement, finance, and other departments to ensure smooth processing of payments.
  • Tax & Regulatory Compliance – Assist with tax filings, W-9/W-8 collection, and other regulatory requirements.
  • Process Improvement – Identify opportunities for automation and efficiency improvements in accounts payable workflows.

Required Skills/Abilities:

  • General knowledge of the payroll and A/P function including preparation, review and submission.
  • Excellent organizational skills and attention to detail.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite or related software.
  • Proficient with payroll software.

Education and Experience:

  • Associate’s degree in business administration, Accounting Human Resources, or related field preferred.
  • One to Three years of related experience preferred.
  • Some weekends required according to payroll holiday calendar.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds at times.

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Job openings at PALLADIAN MGMT

PALLADIAN MGMT
Hired Organization Address Fallon, IL Full Time
Description: Palladian Management Customer Accounts office in O’Fallon, IL is looking for an experienced Long Term Care ...

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