PAYROLL / ACCOUNTS PAYABLE ASSOCIATE

The Payroll/Accounts Payable Associate will oversee and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Payroll Duties/Responsibilities:

• Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, garnishments, taxes and other information.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Process FMLA forms.
• Collaborating with the human resources department to maintain employee data.
• Complete employment verifications.
• Process accurate and timely year end reporting (W-2, W-2c,).
• Completion of EEO1 reporting.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Process workmen’s comp claims.
• Understand all aspects of payroll in regard to payroll laws and regulations.
• Facilitates audits by providing records and documentation to auditors.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Performs other duties as assigned.

Account Payable Duties/Responsibilities:

• Invoice Processing – Review, verify, and process invoices for payment.
• Payment Processing – Schedule and issue payments via checks, ACH, wire transfers, or other methods.
• Vendor Management – Maintain vendor records, respond to inquiries, and resolve payment discrepancies.
• Expense Tracking – Ensure accurate recording of expenses and adherence to budgets.
• Reconciliation – Reconcile accounts payable transactions and resolve any discrepancies.
• Compliance & Documentation – Ensure compliance with company policies and accounting regulations.
• Reporting – Generate reports related to outstanding payables and cash flow projections.
• Internal Coordination – Work with procurement, finance, and other departments to ensure smooth processing of payments.
• Tax & Regulatory Compliance – Assist with tax filings, W-9/W-8 collection, and other regulatory requirements.
• Process Improvement – Identify opportunities for automation and efficiency improvements in accounts payable workflows.

Required Skills/Abilities:

• General knowledge of the payroll and A/P function including preparation, review and submission.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.

Education and Experience:

• Associate’s degree in business administration, Accounting Human Resources, or related field preferred.
• One to Three years of related experience preferred.
• Some weekends required according to payroll holiday calendar.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.