Payroll and Benefits Coordinator

Payroll & Benefits Coordinator

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Palm Bay International, a dynamic family-owned company, offers one of the nation’s most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay’s most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico and Central America. With the crucial collaboration of these partners, Palm Bay’s portfolio is able to meet the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: www.palmbay.com.

Location: Port Washington, NY (Hybrid)

Position Overview: The primary responsibility of this position will be driving results for accurate data and reporting for HR and business analytics, production of timely, high-volume quality payroll management, administering employee benefits programs and leave of absences, and a variety of administrative functions by improving processes and leveraging the return on technological capabilities. As a key member of the Human Resources team, reporting to the Human Resources Manager, you will have visibility to all aspects of Human Resources working with a team of experienced progressive HR professionals who focus on having fun at work while finding efficiencies, creating new processes and improving employee experience.

Responsibilities/Essential Functions:

• Maintain HRIS within ADP Workforce Now, including but not limited to: payroll and tax information, benefit enrollments, time off and demographic information on an ongoing basis.
• Assist with monthly, quarterly and annual payroll tax filing, payments, reporting audits and reconciliation.
• Prepare and transmit timely and accurate payroll to ADP for 300 employees.
• Work with ADP to ensure compliance with local practices and timely submission of all payroll/employment taxes, government and local filings (US and Canada).
• Perform all payroll preparation activities, such as entry of employee change information, new hire set up, employee terminations, auditing and reporting.
• Identify and implement best practices to improve efficiencies and reconciliation processes for all provide services including payroll, timekeeping and tax filings.
• Perform post payroll processing activities, such as review of accuracy of payments, pay check/statement distribution, produce internal reports, assist with general ledger/reconciliations and any required post payroll audits.
• Perform simple and complex data retrieval, research, analysis, and reporting from payroll records as requested.

• Prepare and distribute management reports as assigned.
• Maintain confidential payroll related files, filing of pay and status change forms, benefit forms, W-4 forms, direct deposit forms, tax and unemployment records, employee disability records, I-9s, etc.
• Assist in research and remain current on federal and state payroll tax law changes, wage assignments and other applicable laws and regulations affecting payroll.
• Assist employees with benefits enrollment, changes and claims.
• Ensure compliance with benefits regulations (e.g. ACA, ERISA, FMLA).
• Liaise with benefits providers and vendors to resolve any issues.
• Respond in a timely manner to employee inquiries.
• Educate employees on policies, processes and utilizing self-service solutions.
• Assist with administration and maintenance of the time-off programs.
• Partner with the Human Resources on annual HR processes and programs as needed.

Qualifications/Requirements:

• Bachelor’s Degree preferred
• Minimum 5 years of payroll experience
• Minimum of one (1) year of payroll with ADP
• Familiarity with self-insured benefits and leave of absence
• Strong Excel skills required
• Analytical skills and critical thinking
• Maintains discretion and confidentiality at all times
• Strong communication, both written and verbal
• Superior organizational skills, detail oriented, must be able to manage multiple priorities and meet deadlines
• Ability to work independently and in a dynamic, high energy, team-oriented atmosphere.
• High level of proficiency with Microsoft office
• Wine knowledge a plus

Benefits Overview:

Palm Bay International offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off and 11 paid company holidays.

Palm Bay International is an equal opportunity employer.