Accounts Payable Specialist

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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for Accounts Payable activities for the College including invoice processing to effect timely payments scheduling, maintaining controls over disbursements within the mainframe system, and coordination with the purchasing department to adhere to purchasing and payment processes and procedures. Operations include all vendor payments and maintaining support for vendor, student, and employee payments processed through accounts payable as well as coordination of travel related payments. May direct others within area of expertise. Assists with the coordination of external audits.

What a day of an Accounts Payable Specialist looks like :

• Analyzes accounts and accounting records, includes variance analysis. Prepares journal entries and approves daily check requests.
• Compiles journal entries to include maintenance of the general ledger and associated accounts.
• Develops and monitors accounts payable policy. Includes review of payment patterns and specific cases when exceptions are made or contemplated in College policy.
• Checks available budget balances, requests transfer if needed, signs or forwards for signature depending on expenditure totals, forwards to buyer. Assists in the preparation of electronic purchase orders and may transfer budget items as needed.
• Prepares payments. Includes initiation or processing with internal accounting system to process invoice, voucher, procurement card, or similar electronic payment methods.
• Prepares required reports for various internal and external requests.
• Assists with the production of complex presentations with unique and customized formatting patterns.
• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or Campus policy and procedures.
• Designs routine spreadsheets, set up routine formulas and functions with some links.
• Provides technical assistance to department or campus or other functions.
• Performs other job-related duties as assigned.

We'd love to hear from you if you have the following :

Education and Experience :

Knowledge of :

Skilled in :

Ability to :

Licenses, Registration, Certifications, or Special Requirements :

Preferred, but not a must :

Skilled in :

Work Environment and Physical Demand :

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $19.00 / hr ; however, the offer may vary based on the candidate's education and experience.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

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READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College :

Application Deadline

This position is open until filled

Salary : $19