Alumni and Events Coordinator

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About This Role

Responsible for coordinating the planning and execution of College events including event set up and breakdown, menu requirements, meal changes, disability accommodations, ticket and program distribution, and other event logistics. Acts as liaison or public relations’ ambassador between alumni and the College.

What a day of an Alumni and Events Coordinator looks like:

• Coordinates events for constituent engagement, alumni activities, and other special events.
• Creates and distributes alumni communications and gathers feedback to ensure successful alumni engagement. Coordinates alumni outreach.
• Researches and organizes event venues, catering and food options, and other event needs. Maintains event inventory and orders supplies as needed.
• Coordinates post-event wrap up tasks including event debrief, budget reconciliation, event surveys, and event supply inventory audit.
• Collaborates with departments, functions, and groups within and outside the College to ensure that materials, signage, and programs are developed and produced within time constraints.
• Facilitates training sessions for staff and event volunteers, submits work orders and requests to campus facilities, and maintains the event calendar.
• Develops and strengthens relationships with campus service providers and works collaboratively to ensure successful outcomes.
• Maintains alumni and event databases including response lists, stakeholder data, contact information, special requests, menu requirements, tracking efforts, correspondence, and disability accommodations.
• Performs other job-related duties as assigned.
  
  

We’d love to hear from you if you have the following:

Education And Experience:

• Associate’s degree and three years of related experience; OR
• Bachelor’s degree and one year of related experience
  
  

Knowledge Of:

• Microsoft Office Professional or similar application
• Event planning software
  
  

Skilled In:

• Attention to detail while maintaining effective time and task management
• Delivering a high level of customer service
• Excellent written and verbal communication skills.
  
  

Ability To:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
• Thrive in a fast-paced environment, capacity to prioritize, process, and execute multiple projects at a high-level of accuracy and attention to detail
• Maintain effective working relationships
  
  

Licenses, Registration, Certifications, Or Special Requirements:

• Regular physical attendance required
• Some periods throughout the year will require extended work hours including nights and weekends
  
  

Preferred, But Not a Must:

Education and Experience:

• Bachelor’s degree
• Experience in event planning
  
  

Ability To:

• Maintain a high degree of professionalism and confidentiality
  
  

Work Environment And Physical Demand:

• Reach and grasp objects
• Stoop, bend, kneel, crouch, or crawl
• Stand for extended periods of time
• Use of video display terminal
• Use of manual dexterity and fine motor skills
• Identify and distinguish colors and shades of color
• Communicate information orally and in writing
• Receive and understand information through oral and written communication
• Proofread and check documents for accuracy
• Work a fluctuating work schedule
  
  

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $52,240.00 annually; however, the offer may vary based on the candidate’s education and experience.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
• Professional Development: Leadership programs, professional learning workshops, and more.
• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.
  
  

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.
  
  

Application Deadline

This position is open until filled