What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Palm House Design Build?
Job Overview
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing excellent customer service and administrative support to ensure smooth office operations. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
Responsibilities
- Greet visitors and clients warmly, providing a positive first impression of the company.
- Manage the front desk area, ensuring it is organized and welcoming.
- Answer and direct phone calls using multi-line phone systems effectively.
- Handle incoming and outgoing correspondence, including emails and packages.
- Maintain filing systems, both electronic and paper-based, ensuring documents are easily accessible.
- Assist with clerical duties such as data entry, proofreading documents, and preparing reports.
- Utilize Google Suite for scheduling appointments, managing calendars, and creating documents.
- Provide support to other administrative staff as needed, acting as a personal assistant when required.
- Ensure office supplies are stocked and assist in managing office inventory.
Experience
- Previous experience in a receptionist or administrative role is preferred but not required.
- Strong customer service skills with a friendly demeanor when interacting with clients and staff.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar) is highly desirable.
- Familiarity with office management practices and procedures is a plus.
- Excellent proofreading skills with attention to detail in written communication.
- Ability to handle multiple tasks simultaneously while maintaining professionalism under pressure.
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this position!
Job Type: Full-time
Pay: $16.90 - $19.66 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
Language:
- English (Preferred)
Ability to Commute:
- Jupiter, FL 33458 (Required)
Ability to Relocate:
- Jupiter, FL 33458: Relocate before starting work (Required)
Work Location: In person
Salary : $17 - $20