Administrative Assistant

Palmer College of Chiropractic Florida Campus is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to Academic Affairs, College administration, faculty, and students. This role requires proficiency in Microsoft SharePoint, OneDrive, and Outlook, ensuring seamless document management, communication, and organization of institutional resources. The ideal candidate will excel in multitasking, coordinating administrative processes, and maintaining a structured environment to support the college's academic and operational success.

Key Responsibilities:

• Administrative Support: Assist Academic Affairs administration, faculty, and students with daily operational and academic needs.
• Document Management: Organize and manage files using SharePoint and OneDrive, ensuring secure and efficient access.
• Communication & Scheduling: Use Outlook and Microsoft Teams to coordinate meetings, manage calendars, and facilitate smooth communication between departments.
• Faculty & Student Assistance: Support faculty in organizing course materials and assist students with administrative inquiries.
• Meeting & Event Coordination: Prepare agendas, take meeting minutes, and follow up on action items for faculty and administrative meetings.
• Project & Data Management: Track deadlines, maintain spreadsheets, and generate reports as needed.
• Technical Support: Assist faculty and staff in utilizing SharePoint, OneDrive, and Outlook for collaboration and data sharing.
• Office Organization: Maintain records, track office supplies, and oversee administrative workflows while maintaining confidentiality and following the processes as assigned.

Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive).
• Strong organizational and multitasking skills.
• Excellent communication skills to support faculty, students, and administration.
• Ability to handle sensitive information with confidentiality.
• Experience in an academic or office support role preferred.

Preferred Skills:

• Familiarity with higher education administrative processes.
• Experience managing SharePoint sites and permissions.
• Ability to troubleshoot basic IT-related issues related to Microsoft tools.

Physical Requirements and Work Environment:

• Performs sedentary to light work in a ventilated, lighted and temperature-controlled office setting.

• Frequent need to stand, stoop, walk, sit, lift light objects (up to 10 pounds) and perform other similar actions during the workday.