Assistant Director of Institutional Support

The Assistant Director of Institutional Support (ADIS) will join Eastern University during an exciting time of growth and transformation in its history. This position will work with the Director of Institutional Support and Coordinator of Institutional Support and be responsible for researching potential grant funders, writing, coordinating grant submissions, and reporting in support of institutional funding priorities.

Reporting to the Director of Institutional Support, the ADIS will work closely with internal partners, such as the Vice President for Advancement, Associate Vice President for Advancement, College Deans, and others, to research existing and new foundations or government funding opportunities that support the funding priorities and other needs of the institution.

Eastern’s Current 17-member Advancement Office Raises Approximately $3 Million - $5 Million Annually But Is Looking To Increase This In The Coming Years Through An Increased Number Of Successfully Submitted And Awarded Grant Proposals, An Increase In Documented Legacy Gifts, Along With Unrestricted Gifts To The Annual Fund And Strengthening Of Alumni Engagement. The Office Has a Collegial And Collaborative Ethos Where Staff Communicate With One Another And Work Together Toward Common Goals. The Successful Candidate Is Expected To Be a Positive Addition To The Team.In Conjunction With The Director Of Institutional Support

• Research existing and new foundation prospects or government grants for a potential funding match.
• Assist in stewarding and sustaining relationships with current foundation donors.
• Assist in the grant process, including drafting and editing written materials (e.g., grant proposals, reports, budgets, briefing materials), organizing site visits, ensuring compliance, and tracking application and reporting deadlines throughout the pre- and post-award process.
• Work closely with College Deans, members of the Advancement Office, faculty, and staff, as well as other University offices, such as Finance, Institutional Planning and Effectiveness, and the Provost Office.
• As requested by the Director of Institutional Support, grant submissions may be taken on as the primary point of contact and responsibility.
• May assist in creating other fundraising materials, including print, video, and online resources.
• Other duties as assigned by the supervisor.
  
  

MANAGEMENT

• Manages one (1) professional staff member. Set and manage meaningful performance objectives to foster ongoing growth. Document performance and promote professional development opportunities while holding staff accountable to position and performance expectations.
• Effectively stewards the departmental budget.
• To be successful in this role, some travel may be required, primarily within the Greater Philadelphia region, to support visits with foundations and other stakeholders and to participate in special events.
• Some evenings and weekend work are necessary for this position.
• This position is partially remote following the satisfactory completion of the 90-day review.
• The work location/hours and use of accrued time off (annual leave, sick, personal, etc.) will follow that of the University and Office of Advancement’s policies and procedures
• III.Status: Staff, full-time, salary, 40 hours per week, 12 months per year.
  
  

Strategic Thinking -Keeps the University's strategic objectives in mind when developing and contributing to plans and initiatives for Advancement and donor engagement. Is able to explain the link between program goals and the University's strategic direction to Advancement. Makes informed decisions based on a clear understanding of the impact and consequences involved. Considers key financial factors (e.g., budget, revenue, resources) when making decisions.

Adaptability -Stays focused on work and responsibilities in a changing work environment. Is able to quickly reprioritize to ensure resources (e.g., staff, systems, tools, etc.) are in place to achieve objectives. Responds positively and is supportive of change initiatives.

Communication and Networking -Articulates thoughts clearly and effectively. Consistently communicates to colleagues and/or supervisor, ensuring that everybody is well informed. Proactively builds informal networks and uses them to drive results within the EU community.

Results Driven -Self-motivated and can work independently and collaboratively. Supports the continuous improvement of policies to reduce inefficiencies and better achieve goals. Respectfully holds people accountable for the quality of their work and minimal errors. Strives to achieve challenging goals and works through obstacles.

Minimum Requirements

• Bachelor’s degree required.
• 2 to 4 years of Grant Management experience or other relevant professional experience.
• Excellent writing, communication, proofreading, and organizational skills; ability to prepare professional-looking documents. This is also essential for interaction with University leadership, Advancement staff, support staff, academic leaders, university faculty and staff, alumni, volunteers, prospects, and donors.
• Familiarity and comfort with government (local, state, and federal) grant submissions, management, and reporting.
• Excellent organizational and time management skills, with a strong attention to detail and the ability to meet deadlines.
• Ability to work with a diverse range of individuals in a fast-paced environment.
• Exceptional interpersonal skills with the ability to build, foster, and maintain positive professional relationships.
• Ability to be creative, engaging, adaptive, and resilient.
• Ability to handle confidential material with the utmost discretion.
• Travel may be necessary, along with a willingness to work evenings and weekends, as needed.
• Strong commitment to cooperative teamwork.
  
  

Preferred Qualifications

• Familiarity with and success in the complex environment of a faith-based university.
• Familiarity with the Virtuous CRM or similar fundraising/marketing software is a plus.
• Strong Google Suite knowledge, including Documents and Sheets skills, filtering, and formulas.
• Technology savvy.