Accounts Payable Specialist

Description

Palmetto Moon is a rapidly growing specialty apparel, accessories, home and gifts retailer celebrating the Southern lifestyle.  A company that is Southern at heart, Palmetto Moon’s focus is on relentless customer service and a premium assortment, with stores carrying countless affordable gifts and a wide selection of collegiate gear and lifestyle brands, including Vineyard Vines, YETI, Chubbies, Southern Marsh, Simply Southern, Hey Dude, Old Row, Costa, Rainbow Sandals and many more.

Position Title: Accounts Payable Specialist

ROLE SUMMARY:

The Accounts Payable Specialist position plays a crucial role in the financial operations of the organization by managing the timely and accurate processing of inventory purchases. This person is primarily responsible for comparing purchase orders, inventory invoices, and receiving statements via a standard three-way match. This role will also play a pivotal part in maintaining vendor relationships by keeping an open line of communication, verifying statements, and reconciling any outstanding balances. It involves ensuring compliance with company policies and regulations while contributing to process improvement initiatives within the accounting department. Strong attention to detail, organizational skills, and proficiency in basic accounting software are essential qualifications for this position.  Accounts Payable team will have a shared set of responsibilities but may be assigned specific area of focus or concentration.

Duties/Responsibilities:

• Invoice Processing:
  • Compare invoices with purchases orders and receiving statements.
  • Verify details such as prices, quantities, styles, purchase order, and payment terms.
  • Ensure efficient and accurate processing of all invoices in QuickBooks prior to due date.
• Vendor Management:
  • Correspond with vendors regarding open invoices, payment inquiries, and discrepancies.
  • Maintain vendor files and update vendor information as needed.
  • Assist with new vendor setup and gathering of necessary information.
• Account Reconciliation:
  • Assist with month-end closing procedures, including account reconciliations.
  • Support with the preparation of discrepancy reports.
• Administrative Tasks:
  • Maintain accurate records.
  • File processed and paid invoices.
  • Verify vendor statements match QuickBooks.
• General Accounting Support:
  • Assist with audits by providing supporting documentation and explanations.
  • Help reconcile any open balances with vendors.
• Compliance and Policy Adherence:
  • Ensure compliance with company policies and procedures.
  • Familiarity with relevant regulations and compliance requirements.
• Process Improvement:
  • Contribute to and suggest process improvement initiatives within the AP department.

Qualifications

Required Skills/Abilities

• Associates degree in accounting field preferred or equivalent experience
• 3-5 years of previous experience working in accounts payable or general accounting role.
• High Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational, time management, and analytical skills.
• Effective communication skills, both verbal and written.