Assistant Activity Director

Purpose of Job Position:

The primary purpose of your job position is to plan, organize, develop, and assist in the overall operation of the Activity Department in accordance with current federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by the Administrator and/or Director of Operations, to assure that an on-going program of activities is designed to meet, in accordance with the comprehensive assessment, the interest and physical, mental, spiritual, and psychosocial well-being of each resident.

Duties and Responsibilities:

Administrative Functions

· Participate in discharge planning, development and implementation of activity care plans and resident assessments.

· Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Administrator as required.

· Involve residents and families in planning facility activity programs.

· Assist in arranging transportation to other facilities when necessary.

Assume the authority, responsibility, and accountability of directing the activity department.

· Coordinate activities with other departments as necessary.

· Work with the facility’s Director of Operations and implement recommended changes as required.

· Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in activity programs that assure the continued ability to provide daily activities.

· Review and develop a plan of correction for activity deficiencies noted during survey inspections and provide a written copy of such report to the Administrator.

· Develop, implement, and maintain an ongoing quality assurance program for the activity department.

· Participate in facility surveys (inspections) made by authorized government agencies.

· Interview residents or family members to obtain activity information.

· Ensure that all charted activity progress notes are informative and descriptive of the services provided and of the resident’s response to the service.

· Review departmental complaints and grievances from personnel and make written reports to the Administrator of action(s) taken. Follow facility’s established procedures.

· Involve the resident/family in planning objectives and goals for the resident.

· Meet with administration, medical and nursing staff, as well as other related departments in planning activity programs.

· Arrange transportation for field trips when necessary.

· Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.

· Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.

· Others as deemed necessary and appropriate, or as may be directed by the Administrator.

· Assist support services in developing, implementing, and conducting in-service training programs that relate to the activity department.

· Attend and participate in continuing educational programs designed to keep you abreast of changes in your profession, as well as to maintain your license on a current status.

Equipment and Supply Functions

· Recommend to the Administrator the equipment and supply needs of the activity department.

· Make periodic rounds to check equipment and to assure that necessary equipment is available and working properly.

· Check supply rooms to assure that needed activity supplies are on hand to conduct scheduled activities.

· Ensure that all personnel operate activity equipment in a safe manner.

· Develop and implement procedures that ensure activity supplies are used in an efficient manner to avoid waste.

Assessment and Care Plan Functions

· Develop preliminary and comprehensive assessments of the activity needs of each resident.

· Develop a written plan of care (preliminary and comprehensive) for each resident that identifies the problems/needs of the resident and the goals to be accomplished for each problem/need identified.

· Encourage the resident/family to participate in the development and review of the resident’s plan of care.

· Assist in the scheduling of activity care plans and assessments to be presented and discussed at each committee meeting.

· Review and revise care plans and assessments as necessary, but at least quarterly.

· Develop and maintain a good rapport with all services involved with the care plan to ensure that a team effort is achieved in developing a comprehensive plan of care.

Resident Rights

· Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.

· Knock before entering a resident’s room.

· Participate in resident/group council meetings as requested and provide support services to such council.

· Maintain a written record of the resident’s complaints and/or grievances that indicates the action taken to resolve the complaint and the current status of the complaint.

Miscellaneous

· Make weekly inspections of all activity functions to assure that quality control measures are continually maintained.

· Be prepared to handle emergencies as they come up (i.e., rescheduling work assignments and work schedules, etc.).

· Be sure that appropriate protective clothing/devices are on hand for handling infectious waste and/or blood/body fluids.

· Work with the facility’s consultants as necessary and implement recommended changes as required.

· Assist in making appointments for the resident as needed and/or requested.

· Schedule movies, plan parties, and provide games/activities for residents.

· Encourage residents to participate in hobbies and crafts. Provide materials as necessary.

· Supervise activities as necessary.

· Develop and maintain an activity schedule.

· Provide reading materials in Braille, tapes, and records as necessary.

· Assist in providing library service for residents through cooperation with local library.

· Make routine visits to residents and perform assistance with crafts, projects, etc., as necessary.

· May arrange for sale of articles made by residents, i.e., at bazaars, in gift shop, etc.

· Assist residents by visiting with them, writing letters, running errands, making appointments, etc., as necessary.

· Encourage residents to develop their educational development through reading, etc.

· Others as deemed necessary and appropriate, or as may be directed by the administrator or Director of Operations.

Working Conditions:

Works in office areas as well as throughout the facility.

Moves intermittently during working hours.

Is subject to frequent interruptions.

Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.

Is subject to hostile and emotionally upset residents, family members, etc.

Communicates with the medical staff, nursing service, and other department directors.

Works beyond normal working hours, on weekends, and in other positions temporarily, when necessary.

Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

Attends and participates in continuing educational programs.

Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

Maintains a liaison with other department supervisors to adequately plan for resident activities.

May be subject to the handling of and exposure to hazardous chemicals.

Specific Requirements:

Must be able to read, write, speak, and understand the English language.

Must possess the ability to make independent decisions when circumstances warrant such action.

Must be knowledgeable of regulations governing activity services in residential care facilities.

Must demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served.

Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.

Must possess leadership ability and willingness to work harmoniously with and supervise other personnel.

Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level at which they are currently functioning.

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing activity services.

Must be able to relate information concerning a resident’s condition.

Must not pose a direct threat to the health or safety of other individuals in the workplace.

Physical and Sensory Requirements:

Must be able to move intermittently throughout the workday.

Must be able to speak and write the English language in an understandable manner.

Must be able to cope with the mental and emotional stress of the position.

Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.

Must function independently and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.

Must meet the general health requirements set forth by the policies of this facility, which may include a medical and physical examination.

Must be able to relate to and work with ill, disabled, elderly, emotionally upset and at times, hostile people within the facility.

Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.

Must be able to lift a minimum of 50 pounds without mechanical assistance and the ability to bodily support with minimal assistance (i.e., partial weight bearing, etc.) up to 100 pounds.

May be necessary to assist in the evacuation of residents during emergency situations.'
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Work Remotely

• No

Job Type: Full-time

Pay: $8.00 - $10.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Providing activities to the elderly: 1 year (Preferred)

Work Location: In person

Salary : $8 - $10