Lead Executive Assistant

Lead the Executive Assistant team in daily operations, including scheduling, coverage, special projects, and troubleshooting.

• Coach and mentor team members to support their professional growth and development.
• Collaborate with colleagues to share best practices and optimize work processes.

Individual Executive Support

• Provide dedicated support to multiple senior leaders, including managing complex calendars and scheduling internal and external meetings.
• Coordinate meeting agendas, collate materials, and assist with travel arrangements and expense reporting.
• Oversee digital signature processes (e.g., DocuSign) and manage account access, passwords, and other sensitive operational details.

Office & Vendor Management

• Serve as the primary point of contact for office management, including coordinating facility needs with property management, security, and various vendors.
• Maintain relationships with service providers such as travel vendors to ensure seamless support.

Human Capital & Special Projects

• Collaborate on targeted Human Capital initiatives and analyses (e.g., diversity initiatives) in partnership with the Head of Human Capital.
• Maintain and update key human capital reports and assist with firm-wide events in collaboration with the Social Committee.

Document & Data Management

• Organize and maintain efficient filing systems for correspondence, reports, and client and meeting materials.
• Transcribe meeting notes and upload documents to the appropriate repositories.
• Draft, review, and revise communications and documents using Microsoft Office tools (Word, PowerPoint, etc.).

Ad Hoc Projects

• Work collaboratively across teams to collect and maintain organization-wide data and support various special projects.