What are the responsibilities and job description for the Payroll Supervisor position at Palo Alto Unified School District?

Job Summary

QUALIFICATIONS :

EDUCATION / EXPERIENCE

Equivalent to an Associate's degree or higher with an emphasis in Business and / or Accounting;
Three years of responsible experience in the maintenance of financial records;
Experience with computerized data entry and accounting systems.

OVERVIEW :

Under general direction, to assist with the preparation of the district-certificated payrolls requiring a high level of skill in spreadsheet use and database management. Consistently ethical behavior and the ability to maintain strict confidentiality are essential.

RESPONSIBILITIES :

Prepare regular and variable payrolls for personnel;

Implement payroll changes by interpreting regulations, resolutions, contracts, and ordinances;

Manage the month-end payroll process;

Prepare new employee information and enter this data into the payroll system;

Check and extend vouchers on regular, part-time, and substitute certificated employees;

Perform year-end reporting and reconciliation functions;

Assist school sites and other departments in budget preparation by projecting personnel services expenses;

Administer benefits programs including retirement (CalSTRS / CalPERS), Social Security, salary continuation, and worker's compensation supplement;

Check and bring up-to-date regular payroll, adding new employees, and calculating proper deductions;

Calculate salary, retirement, withholding taxes, and net pay;

Recap payroll by various groups and check against information received from the County Office of Education;

Review all payroll audit reports and various payroll and personnel documents for accuracy;

Prepare and balance year-end reports to Federal and State agencies including issuance of W-2s to employees;

Balance payroll reconciliation and all payroll-related funds;

Research and respond to payroll inquiries;

Respond to withholding orders from the Franchise Tax Board, IRS levies, child and spousal support orders, and other garnishments;

Requirements / Qualifications

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What are the responsibilities and job description for the Payroll Supervisor position at Palo Alto Unified School District?

What is the career path for a Payroll Supervisor?

Job openings at Palo Alto Unified School District

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