What are the responsibilities and job description for the Proposal & Contract Coordinator position at Panacea Healthcare Solutions LLC?
Job Description
Job Description
At Panacea, we specialize in providing fully customized technology and consulting services to healthcare providers allowing them to both protect and grow their net revenue. We are committed to delivering high-quality solutions to our clients.
We are seeking a proactive and organized Contract Coordinator to support our proposal and contract management processes. In this role, you will work with various departments to ensure smooth tracking, development, and approval of proposals and contracts. The ideal candidate will have experience with project management tools, like Smartsheet and CRM (Salesforce) systems, and will possess a keen eye for detail, ensuring that our proposals and agreements are aligned with our brand and quality standards. This role will work closely with internal teams to ensure timely and accurate proposal and contract creation, management, and delivery.
Essential Job Functions
- Process new proposal and agreement requests, entering them into our Smartsheet tracking system
- Create proposals and agreements using pre-established templates for review and edits by the division head
- Maintain accurate and up-to-date status updates within Smartsheet trackers
- Manage centralized storage for pricing, redlines, questionnaires, and related proposal / agreement documentation
- Coordinate and track the production of contracts, ensuring timely completion and approval
- Regularly update and maintain CRM (Salesforce), Smartsheet, and SharePoint to reflect the latest proposal and contract statuses
- Create proposal schedules, tasks, and timelines, collaborating with internal teams to ensure deadlines are achievable and met
- Manage and track production for responses to requests for proposals (RFPs)
- Assist in maintaining a knowledge database with standard proposal responses
- Ensure alignment of external-facing content with Panacea's brand guidelines
- Facilitate the signature process through DocuSign as needed
- Other duties as assigned
Education / Experience Requirements
About Us
Panacea provides coding, compliance, reimbursement, and revenue solutions infused with intelligence and delivered through consulting, software, and education. Our clients include hospitals, health systems, and physician group practices across the US through our offices Minnesota and New Jersey.
About Our Benefits
The Panacea benefit package is comprehensive. We offer many health insurance options including access to telemedicine providers; dental and vision insurance; a 401(k) plan; company paid life, AD&D, short-term and long-term disability insurance; an employee assistance program; and an employee marketplace with access to 1,500 employee discounts and Community Online Academy free online classes.