Accounts Payable Clerk/Receptionist

Job Description

Our growing company is seeking a dedicated and detail-oriented Accounts Payable Assistant/Receptionist to join our team. This dual-role position combines accounts payable responsibilities with front-office administrative duties, making it ideal for a versatile individual who thrives in a dynamic, fast-paced environment. The successful candidate will manage financial clerical tasks, greet visitors, handle phone communications, and ensure a smooth and organized office operation. We’re looking for someone with excellent communication skills, a proactive attitude, and the ability to juggle multiple priorities with ease.

Key Responsibilities:

• Accounts Payable Duties: Process invoices, verify expense reports, assist with payment preparation, and maintain accurate financial records.
• Reception Duties: Answer and direct incoming phone calls professionally, greet visitors warmly, and manage front-desk operations.
• Scheduling: Coordinate appointments, meetings, and events for staff and management.
• Administrative Support: Check and organize timesheets, complete forms for project managers, estimators, designers, and other team members, and assist with employee record updates.
• Office Organization: File and organize paperwork, sort and distribute mail/packages, and maintain a clean, welcoming, and efficient office environment.
• Inventory & Supplies: Assist with inventory management and order office supplies as needed.
• Collaboration: Work closely with the office manager to complete special projects and administrative tasks.
• Additional Tasks: Perform other duties as assigned to support the team’s success.

Requirements:

• High school diploma or equivalent (some college coursework preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks (required).
• Strong verbal and written communication skills.
• Excellent organizational skills with a keen eye for detail and accuracy.
• Ability to multitask, prioritize, and adapt in a fast-paced setting.
• Capability to work both independently and collaboratively within a team.
• 2 years of clerical or administrative experience (preferred).
• Bilingual in Spanish (preferred but not required).
• A positive attitude and a sense of humor to contribute to our friendly team culture.

If you have any questions or would like to apply, please apply through really or send your resume and cover letter to careers@panelclad.us

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $21