What are the responsibilities and job description for the Full Charge Bookkeeper position at Pantheon Floor Solutions, Inc.?
Pantheon is a 25 year old family-owned business guided by a steadfast commitment to purpose, performance, planet and philanthropy (the 4 "P"s of our Pantheon logo). Our mission is to deliver exceptional floor and wall surface solutions to the commercial architecture and design community, while embracing a deep commitment to environmental stewardship, social responsibility, and to our partners: our employees, vendors, clients and customers.
We are on the search for an individual who combines a keen attention to detail with strong organizational abilities and accounting prowess to fill the role of Full Charge Bookkeeper on our team.
As a Full Charge Bookkeeper at Pantheon Floor Solutions, Inc., your work will directly contribute to the success and growth of our business, You will play a crucial role in managing the day-to-day financial operations of the company. This role involves a range of bookkeeping and accounting tasks, from data entry and reconciliation to financial analysis and reporting. You will additionally have a hand in overseeing office administration and handling select HR functions.
Responsibilities- Perform full-cycle accounting duties including accounts payable, accounts receivable, and month-end closing activities including reconciliations and adjusting journal entries.
- Manage and maintain accurate general ledger accounts
- Proactively identify and resolve any discrepancies or errors in financial records
- Daily check deposits, deposit reconciliation and entry
- Audit and process credit card bills and sales/travel expenses
- Calculate and report sales commissions, auditing and identifying/rectifying any discrepancies
- Sales tax
- Process customer credit account applications and communicate with customers regarding account status.
- Prepare monthly, quarterly, and annual financial statements
- Assist in the development of budgets and financial forecasts
- Provide financial reports and analysis to management or stakeholders as needed.
- Assist in the preparation of tax returns and liaison with external tax professionals.
- Monitor actual financial performance against budgets.
- Ensure adherence to GAAP, implement internal controls and maintain compliance with financial regulations and company policies.
- Process payroll accurately and timely (via 3rd party provider)
- Benefits administration (via 3rd party provider)
- Maintain accurate and up-to-date employee records, including PTO tracking
- Assist with new hire onboarding and off boarding
- Office management: Schedule repairs; handle third party facility maintenance contracts for HVAC, elevator, janitorial services, coffee service, etc. to maintain facility in good operating order; replenish office supplies; prepare for company lunch meetings and holiday gatherings.
- Implement an appropriate system of policies, internal controls, accounting standards and procedures, and continuously evaluate the firm’s policies and procedures to help ensure the highest efficiency and effectiveness of the business.
- Very light bookkeeping for related entity.
- Other related duties and tasks to meet the ongoing needs of the company
- Bachelor's degree in Accounting, Finance, or a related field (preferred)
- 5 years of experience in bookkeeping or accounting
- Proficiency in QuickBooks Online (Certification preferred) and Microsoft Office Suite
- Proficiency in Microsoft Excel (Intermediate), with strong numeric and analytical skills.
- Strong knowledge of generally accepted accounting principles (GAAP)
- Excellent analytical and problem-solving skills
- Attention to detail and high level of accuracy in data entry and financial calculations
- Ability to work independently and meet deadlines
- Self-starter and strong ethical standards
- Strong communication and interpersonal skills
- Experience working with Bill.com or similar third-party bill payment platform a plus.
- Solid experience with and understanding of full charge bookkeeping
- Previous HR experience a plus.
- Must be able to handle sensitive information confidentially, even in a close-knit office environment.
Work/Life Balance:
- Health Care Plan (Medical, Dental & Vision)
- 3 weeks PTO with growing accruals up to 5 weeks/year
- 9 paid holidays including New Year's Day, Memorial Day, Independence Day, Labor Day, Good Friday, Thanksgiving, Friday following Thanksgiving, Christmas Eve and Christmas Day
- Jury Duty
- Bereavement
- 1 Week Paid Time Off for Philanthropic Work after 1 year in addition to regular PTO
- Training & Development
- Family culture and positive, peaceful environment
- Quarterly Bonus Plan in addition to Annual Salary
Opportunity for Growth and Advancement!
Work Location: In person (Hybrid 1 day/week an option)
