Special Events Coordinator

Position Summary:

The events coordinator should have a strong knowledge of special event management, provide

outstanding customer service, be an enthusiastic professional, and be able to build

relationships with internal and external customers. Must be able to anticipate project needs,

discern work priorities and meet deadlines with little supervision, and be willing to work

occasional evenings and weekends.

Key Responsibilities:

Overseeing organization of special events

Create and revised room layouts for each event

Serve as liaison with vendors on event-related matters.

Coordinate appointments and visits to see space, and scheduling of events on the

calendar.

Propose new ideas to improve the event planning and implementation process.

Aggressively gather information on each project to achieve quality event productions.

Secure financial support from individuals, foundations and corporations

Prepare and modify event contracts as requested

Supervise Support Staff with preparation of nametags, materials, notebooks, packages,

gift bags, registration lists, seating cards, etc.

Data entry and gift processing

Coordinate appointments for Executive Director

Develop and maintain ongoing relationships with major donors

Maintains schedules and calendars of In Our Own Voices events;

Develop and execute IOOV’s Nonprofit's annual fundraising plan

Enters and proofs correspondence, tabular data, reports, records, articles and other

material from rough draft and various other source data and instructions;

Answers the telephone; screens calls and callers,

Perform other tasks as delegated by Executive Director

Requirements:

BA (required), MA (a plus); significant work experience can substitute for the degree.

At least 1 year experience coordinating special events

At least 3 years’ experience with office administrative management

Ability to accomplish projects with little supervision

Fantastic customer service ethic and high expectations for quality

Excellent written and interpersonal communication skills

Ability to manage multiple projects and work assignments

Excellent interpersonal skills both in person and by phone, with high professionalism.

Excellent time- management skills

Experience using Adobe Illustrator, Photo Shop, Publisher, Access, and electronic office

systems, including e-mail, calendar administration; and familiarity with Microsoft Office.

Data Entry