Administrative Assistant

Overview

This position will provide administrative support to multiple engineering project teams as well as senior leaders in the Transportation Division.

Responsibilities

• Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite- primarily MS Excel and MS Word
• Assist multiple project managers and Vice Presidents with any documentation necessary for the timely delivery of projects
• Process and distribute confidential and sensitive information/documents
• File, retrieve and scan corporate documents, records and reports
• Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested
• May prepare meeting agendas and coordinate catering for luncheons, celebrations and client or internal meetings
• Photocopy and fax information as needed or requested
• Provide administrative support to other division's engineering project teams within the organization as needed and requested
• Performs other duties as assigned

Qualifications

• 5 years' experience in a similar administrative support role 
• Previous experience in an administrative role handling highly sensitive and confidential information
• Exceptional communication skills, both oral and written
• Effective interpersonal skills with any level of employee within an organization
• Must be extremely proficient and have advanced skills in MS Office Suite, specifically MS Excel;
• Must be able to meet deadlines and respond professionally to changing work assignments and priorities
• High level of accuracy in work product; extremely detail oriented
• Ability to work independently and as a self-starter with a high level of initiative
• Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed
• Must be dependable and reliable
• High School education or equivalent

Preferred Qualifications

• AEC Industry and Deltek Vision experience

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.