HR Operations Specialist (5 month Contract)

Position Description

The HR Operations Specialist will serve as a key member of the HR team, responsible for ensuring seamless data management, compliance, and operational excellence. This role will independently manage the collection, maintenance, and analysis of employee data, as well as support compliance initiatives and audit processes. The ideal candidate will be detail-oriented, highly organized, and capable of balancing multiple priorities in a dynamic environment.

Position Location: US, Remote

Reports To: Director, Sr. Manager, HR Technology & Analytics

Duration: This is a contract position with the ideal timeframe Mid February- end of July 2025 (5 months)

Education

What We’re Looking For:

• Bachelor’s degree in Human Resources, Business Administration, Analytics, or related field, or continued HR education certifications in HR Operations, analytics and/or data preferred
  
  

Experience

• 6 years of experience in HR operations with focus in data maintenance, compliance, and process regulation
• 3 years of experience working in ADP HRIS (preferably Workforce Now)
• Working experience of Microsoft Office including Excel (Pivot Table, V-lookup, chart experience is a plus)
  
  

Skills

• Demonstrated ability to independently communicate and collaborate effectively with HR teams and cross-department leadership
• Meticulous attention to detail, ensuring accuracy and compliance in all tasks
• Exceptional organizational skills, adept at managing multiple processes, systems, and projects concurrently
  
  

Unleash your potential: What you will be doing and owning:

Data Management & Analysis

• Independently manage the collection and maintenance of all employee data, including but not limited to:
• Onboarding new hires
• Manager changes
• Promotions
• Title changes
• Department changes
• Company transfers
• Compensation (including variable comp and sales commissions)
• Offboarding (processing in ADP and with IT and finance)
• Manage monthly finance reporting (census and termination report)
  
  

Produce ad hoc reporting and data requests

Compliance & Audit

• Independently manage I-9 administration for new hires
• Order I-9s
• Track I-9 completion and accuracy
• Complete E-Verify
• Download and save completed Form I-9, I-9 Supporting Documents, and E-Verify in electronic employee files
• Oversee maintenance of electronic employee files and upload all appropriate documentation to ADP
• Perform regular audits of HR data and processes to ensure compliance, consistency, and adherence to internal policies and external regulations
• Manage labor law postings intranet page for U.S. (federal and individualized states)
  
  

Miscellaneous

• Independently manage HR Operations inbox and assist with employee and HR team questions and requests
• Oversee and produce service anniversary reports, post service anniversaries on ADP homepage, send list to HR Ops Manager to distribute to employees and to payroll for processing
• Process wellness reimbursements based on internal guidelines
• Maintain wellness reimbursement submissions in ticketing system
• Verify reimbursement submission eligibility
• Capture reimbursements in ADP
• Forward submissions to payroll for processing
• Complete employment verifications for North America – both verbal and written
• Complete state specific unemployment documentation (with payroll)
  
  

Interview Process

• Interview #1: Phone Screen with Talent Acquisition Team
• Interview #2: Video interview with the Hiring Manager (via MS Teams)
• Interview #3: Video interview with the Team (via MS Teams)
  
  

Perks And Benefits Hot Off The Grill

• Unlimited PTO (Exempt Employees)
• 3 weeks/ year of Vacation/ PTO (Non-exempt Employees)
• Healthcare Benefits
• Fitness/ Wellness Reimbursement ($400/year)
• Internet Stipend (Remote employees)
• Employee Stock Purchase Program
• 401k Match