What are the responsibilities and job description for the Real Estate Operations Associate position at Paradigm Advisory at Compass Real Estate?
Job Description
Job Description
As the Team Operations Associate, you will provide operational and sales support to one of the most successful residential real estate sales teams in the country. This role involves the day-to-day management of both streamlined processes and ad hoc requests to enhance the team’s operations, communications, and productivity. By anticipating the needs of the team founders and agents, you resolve operational and administrative issues before they arise thereby ensuring the team can focus on what they do best. In this position, you will work closely with the Director of Operations to represent the team by serving as the initial point of contact to industry peers, clients, and client representatives. You are someone that can spot an opportunity to enhance and optimize existing workflows; someone that thrives on operational efficiency and improving a team’s overall sales output and production.
Compensation : 70,000 - $90,000
Responsibilities :
Work closely and effectively with the team leaders to keep the team well informed of upcoming client commitments and responsibilities and follow up as necessary.
Keep track of the team’s real-estate portfolio ensuring property listings are introduced to the live market at the highest caliber by gathering all the essential agreements, pre-listing material, and marketing collateral.
Update all information on external platforms including personal team website, StreetEasy, and REBNY syndication platforms.
Coordinate and prepare board packages for clients in accordance with the requirements of co-op and condo boards, ensuring all necessary documentation is complete and accurate.
Collaborate on the full deal process from origination to closing including preparation of market data and comps, property site visits with clients, contract negotiation, and working with lawyers, wealth managers, and agents.
Assist with managing the team's rental portfolio, including drafting leases, renewals, property management, and tenant / owner interactions.
Generate listing reports for property owners, compiling relevant market data, property information, and comparative analysis.
Ensuring all pertinent correspondence (emails, contracts, financial documents, etc.) are supplied to team lead for proper follow up and filed for record keeping.
Work directly with the Director of Operations to collaborate and implement on operational improvements, working with the team to execute best practices in structuring an efficient work flow.
Frequently evaluate and analyze team productivity and performance.
Oversee the schedules of the team members by scheduling appointments.
Update and maintain the team’s internal database of active clients, in-process deals, and closed transactions.
Assist with other related clerical duties as required by the team.
Assist with miscellaneous projects depending on the needs of the office.
Attend appraisals, photoshoots, designer walkthroughs, and inspections as needed.
Qualifications :
Must have your NYS real estate license.
Minimum 2 years of market-specific residential real-estate experience in New York City.
Proficient in Microsoft Office, Google Suite, Dropbox, and Zoom / Teams.
Proficient in Manhattan residential real estate transaction workflows (lead-to-close).
Excellent organizational and time management skills.
Strong written and oral communication skills.
Strong interpersonal skills, integrity and ability to multitask in a fast-paced environment.
Pleasant and professional demeanor at all times with great attention to detail. The expectation of confidentiality on all business matters.
Ability to thrive in a fast-paced environment.
Ability to be in the office 5 days a week and have flexibility on weekends.
About Company
Founded by Scott Hustis and Mark Jovanovic, Paradigm Advisory strives to be the blueprint for a transformational approach to real estate. Leveraging decades of combined experience and expertise to help our clients achieve their real estate goals, we bolster the experience and process with the highest level of advisory and concierge service and process-driven strategies.
We transcend industry standards with a first-rate team whose broad range of services stems from each member’s highly specialized skill set. With our deep knowledge of the market, economics, construction, architecture, and design, we cater to our client's needs and create value in maximizing the experience while helping them make wise decisions in order to achieve their goals. Our flexibility — balanced by steady discipline and guidance — allows us to offer tailor-made solutions for our global clientele.
paradigm-advisory.com
Salary : $70,000 - $90,000