Payroll and Benefit Administrator

Job Title : Payroll and Benefits Administrator

Reports To : CFO

FLSA Status : Exempt

Department : Admin / Accounting

Summary : Position plays a crucial role in ensuring accurate and timely payroll processing, manages employee benefits programs such as health insurance and retirement plans, handles all deductions and tax withholdings, and ensures compliance with relevant regulations. This position will serve as a primary point of contact for employee inquiries regarding payroll and benefits.

Essential Duties and Responsibilities include the following and other duties that may be assigned.

Processing payroll accurately and on time, including managing deductions, bonuses, and overtime.

Manages Paid Time Off & Paid Sick Leave and policy changes.

Manages Paylocity System, supports managers and team understanding of the system.

Oversee and monitor all benefit enrollment, changes, and terminations. Ensure all benefit activity is handled timely.

Reconcile monthly benefit invoices against payroll deductions.

Audit and ensure smooth processing of COBRA.

Record and maintain payroll and benefit data, which involves creating journal entries to accurately reflect payroll transactions in the company's financial records.

Provide necessary employee data, plan documents, and administrative information to external auditors

Ensure timely filing of Form 5500 for all Welfare plans and 401k plan.

Maintain enrollment and termination checklist to ensure smooth and efficient processes, covering all necessary steps and legal requirements.

Assist Director of P&C with onboarding process, orientation for new hires, new hire packets, and annual Open Enrollment.

Assist Director of P&C with benefit communication, benefits policy development, and administration.

Remain current on labor laws and regulations, minimum wage laws, industry and market trends, benefits related to technology, healthcare reform, and best practices

Maintain knowledge, understand, and perform duties in compliance with applicable equal employment opportunity (EEO), and other employment laws and regulations.

Maintain operational best practices, systems, and procedures.

Assist with any other Payroll, Benefits, Accounting, and HR duties as assigned.

Experience :

3-5 years of experience in payroll, benefits administration, or a related field.

Familiarity with payroll software and basic knowledge of payroll and benefits regulations.

Proven track record of managing payroll processes and benefits administration independently.

Education / Certifications :

Bachelor’s degree in accounting, business administration, human resources or a related field is a plus.

Paylocity experience is a plus.

Valid Arizona Driver’s License.

Qualifications :

Ability to maintain a high level of confidentiality.

Excellent verbal and written communication skills.

Excellent interpersonal and customer services kills.

Proficient with Microsoft Excel.

Thorough understanding of state and federal laws concerning employee benefits and payroll.

Excellent time management skills with a proven ability to meet deadlines.

Strong analytical and problem-solving skills.

Ability to prioritize tasks and to delegate them when appropriate.

Ability to function well in a high-paced and at times stressful environment.

Work Conditions :

The noise level in the work environment – Usually moderate

Typical work hours – Monday-Friday, 8 : 00 am-5 : 00 pm, additional hours as needed.

Physical Requirements :

Sedentary Work :

The job generally requires sitting for extended periods of time, with occasional walking or standing.

Use of Computer / Keyboard :

Proficiency in typing and using a computer mouse is required for most tasks, which may include writing emails, preparing reports, and managing files.

Visual Acuity :

Good vision, with or without correction, is necessary to read documents, manage digital tasks, and interpret data or information on screens.

Manual Dexterity :

Fine motor skills are required to use a keyboard, mouse, and other office tools.

Repetitive Motion :

Tasks may involve repetitive actions like typing, clicking, or writing, which can require a certain level of hand and wrist endurance.

Posture and Ergonomics :

Ability to maintain good posture while seated and to adjust workstations to ensure ergonomic safety (e.g., using an adjustable chair, properly positioning the monitor, etc.).

Limited Physical Lifting :

Light lifting may be required, such as moving files, office supplies, or equipment, typically weighing under 25 pounds.

Communication Skills :

Clear verbal and written communication is often a necessary component, requiring the ability to engage in discussions, phone calls, or video meetings.

Other Considerations :

Mental Stamina : While not a physical requirement, the role often demands focus, concentration, and the ability to perform tasks for extended periods without significant breaks.

Occasional Travel or Meetings : Some desk jobs may occasionally require short local travel or in-person meetings, which may involve walking or carrying light materials.