What are the responsibilities and job description for the Accounts Payable Clerk position at Paragon Implants MFG LLC?
Job Description
Job Description
Supports the day-to-day accounts payable activities and processes invoices and employee expense reimbursements for payment in ERP system. This position requires little independent judgement. Works under direct supervision. On-Site in Calabasas, CA. No remote work.
- Create and maintain vendor accounts / profiles in Enterprise Resource Planning (ERP) system. Obtain applicable W-9 forms and save to / with vendor files.
- Obtain invoices via U.S. Postal or electronically (via email or by logging into vendor websites / portals).
- Review purchase orders, statements, and invoices to verify amounts owed.
- Vouch invoices. Match invoices to applicable receiving documents / receipts and review invoices against the Purchase Order or other documentation for accurate quantities, rates / prices, etc.
- Record and process payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules.
- Process invoices and expense reimbursements in ERP system.
- Maintain and reconcile accounts payable ledger to validate charges and ensure accurate and timely payments.
- Respond to vendor inquiries and assist with the research of any discrepancies in billings and payments.
- Monitor receipts.
- Monitor and resolve past due invoices and related applicable late fees. Advise Controller and CFO of invoice late fees and aging trends.
- Research vendor statements (obtain related invoices) and resolve discrepancies.
- File (electronically or physically) paid and unpaid invoices and statements.
- Assist with monthly, quarterly, and yearly closing activities.
- Report accounting-related issues to Controller and / or the COO / CFO.
- Other duties as assigned.
- Requires a High School diploma / GED. Bachelor’s Degree in Business, Accounting, Economics, or related field a plus.
- Minimum of two years of accounting experience, or equivalent combination of both experience and preferred education.
- Proficient with MS Office (Outlook, Word, PPT, etc.). Basic working knowledge with Excel.
- Excellent communication skills; verbal and written.
- Excellent time-management skills.
- Ability to accurately add, subtract, multiply, and divide.
- Ability to accurately calculate percentages and monetary conversion rates.
- Ability to maintain confidentiality with company and employee-related information (as it relates to back-up of company credit card receipts, expense reimbursement receipts, banking information, etc.).
