What are the responsibilities and job description for the Executive Assistant position at Parallel AI?
This job is posted for Sky Map (https://skymap.com/) via Parallel
Skymap Games is hiring an Executive Assistant to support our leadership team. This role is ideal for a proactive, organized, and detail-oriented individual who thrives in a dynamic and creative environment. As an Executive Assistant, you’ll be ensuring the smooth coordination of executive schedules, internal communication, and administrative workflows.
Responsibilities
- Provide high-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination
- Serve as a liaison between executives and internal teams, helping to streamline communication and prioritize urgent matters
- Manage confidential information with discretion and professionalism
- Prepare reports, internal communications, and presentation materials as needed
- Assist in coordinating company-wide events, internal processes, and team initiatives
- Monitor and organize executive email inboxes and action items
- Take detailed notes and follow up on action items from meetings
- Proactively identify and address operational inefficiencies and opportunities for process improvement
Qualifications
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to work independently and anticipate the needs of a fast-moving executive team
- Comfortable working in a remote-first, collaborative environment
- Proficiency in Microsoft 365 (Word, Excel, Powerpoint, Outlook etc.) and similar tools.
- Professional demeanor and a commitment to fostering a positive, inclusive workplace
Pluses
- Graphic design or other visual arts skills
- Event planning experience
- Knowledge of HR or operational workflows
Equal Opportunity
Equal Employment Opportunity will always be a fundamental principle at Skymap Games, where employment is based upon personal capabilities and qualifications without discrimination because of race, traits historically associated with race, such as natural and protective hair styles and hair texture, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other protected characteristic as established by local, state and/or federal law.
The Skymap Games Equal Employment Opportunity standard applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.
Skymap is committed to working with and providing reasonable accommodations to individuals with disabilities. Should you need any special accommodations to participate in the application process, such as assistance in completing the application, accommodations for the interview, accommodations for any job-related employment tests, and/or any other needed accommodation, please let us know at the time of application, or at the time an appointment is scheduled. You may send an email to contact@skymap.com and let us know the nature of your request and your contact information.
All applicant information will be kept confidential according to state and federal EEO guidelines.
DEI principles are important to us, and candidates from diverse backgrounds are strongly encouraged to apply.
Skymap does not offer visa sponsorship at this time.
We are an E-Verify employer.
