Office Manager – Muskegon, MI

Position Summary

The Office Manager is responsible for the day-to-day administrative and operational support of the office. This role encompasses a wide range of duties, including Oracle data entry, managing office supplies, maintaining office equipment, coordinating facility services, and providing administrative support to staff and Manangement Team.

Primary Responsibilities

• Accurately and efficiently enters data into the Oracle ERP system, maintaining data integrity and ensuring the smooth operation of business processes.
• Manages office supplies inventory, including ordering, receiving, and distributing supplies.
• Maintains kitchen and office equipment, including printers, scanners, postage machine, etc.
• Coordinate facilities services (landscaping, cleaning, maintenance, and repairs).
• Manages office spaces and ensures a clean, well-structured and organized work environment.
• Coordinates office moves and reconfigurations as needed.
• Provides general administrative support to staff and guests, including scheduling meetings, meals, corporate functions, and handling travel arrangements.
• Assists with the onboarding of new employees as needed.
• Answers and directs phone calls, responds to emails, and handles general office inquiries.
• Manages schedules and maintenance of company vehicles.
• Organizes purchase and distribution of promotional items for employees and customers.
• Performs other duties as assigned

Minimum Education and Experience

High school graduate required, preferably with a college degree and a minimum of 5 years of experience as an Office Manager or in a similar administrative role.

Other Qualifications

• Excellent organizational and time management skills with the ability to prioritize tasks effectively
• Communicates effectively with staff, vendors and other stakeholders
• Builds and maintains positive relationships with internal and external stakeholders
• Extensive experience with Microsoft Office 365
• Strong understanding of Oracle (ERP) systems and extensive data entry experience.
• Ability to create and analyze data reports
• Ability to maintain confidentiality
• Ability to effectively communicate with all levels of the organization

Paramelt offer a competitive compensation package. Employees are eligible for medical, dental, vision, life insurance after 30 days of employment. We also offer generous Paid Time Off (PTO) and 401k retirement plan with company match.

Join our team!

Apply today to join a global market leading company and contribute to our success in the aerospace, medical and industrial markets. We are a successful and financially stable company with a long-term future of growth. Our customers have come to appreciate our consistently high quality and technically advanced products. We are a company that appreciates our employees and offers a career instead of just a job.

Do you think you fit the profile? Join our team!