Project Coordinator

Project Coordinator

JOB SUMMARY:

This position will be responsible for the management of the processes involved in defining, organizing, and managing project deliverables.

REPORTING:

Reports to the Sales Coordinator

QUALIFICATIONS:

· Minimum of HS diploma

· Experience with and understanding of discrete and sequential manufacturing processes

· Must possess the ability to communicate effectively and show demonstrated problem solving ability

· Experience in customer service, management skills and scheduling preferred

ESSENTIAL FUNCTIONS:

This position is responsible for coordinating communication between sales, engineering, testing, and service. The Project Coordinator is tasked with managing the process from customer inquiry to project completion.

PRIMARY RESPONSIBILITIES:

Defining the Project

· At the direction of Sales, produces project quotes using predefined templates

· Secures approval of quotes from sales and production

· Oversees quote submission and recording in the quote management system

· Assists Sales in managing quote updates

· Translates successful quotes in to Order Confirmation (OC)

· Secures input and approval of OC from production workgroup

· Submits OC and oversees entry into OC management system

· Is responsible for timely OC management

o Customer follow up

o Customer changes/requests submitted for approval to workgroup

o Keep customer informed of schedule impacts

o Secure final approved OC (including all submittals if required)

Organizing the Project

· Using the approved OC works with production workgroup to develop model build number

· Based on approved model build number, produces BOMs

· Submits BOMs to QC review and approval

· Produces SO (sales order) based on approved BOMs

· Directs the issuing of Work Orders (WO) and distribution to Production Manager

· Directs the purchasing of outside material in timely manner (ex: rooms)

Managing Deliverables

· Inputs project information in production scheduling program

· Schedules production scheduling meeting

o Updates schedule based on production staff input

o Makes detail notes on each project status

· Communicates project status to customer and sales

· If necessary, communicate critical information to Production Manager

· Based on Production Manager input updates schedule

· Assists Service Manager in scheduling FTP for units

o Is unit ready to be submitted for testing

· Secures delivery for units

· Works with QC manager completes final checklist on units

· Reports daily to the Production Manager the results of the day’s activities, problems or changes, and then helps develop the changes necessary to keep production at the optimum level

· Organizes freight shipments of equipment

· Works with the Service Manager and customer to coordinate installations and validations

Please note that while these skills are preferred, we are open to considering candidates with a combination of relevant experience and transferable skills.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $22 - $26