What are the responsibilities and job description for the Administrative Assistant position at Paramount Security?
Responsibilities:
- Daily management of the office
- Greet and assist visitors, clients, and employees in a professional and friendly manner at the front desk
- Perform data entry tasks, including inputting information into databases and spreadsheets
- Provide excellent customer service by answering phone calls, responding to emails, and addressing inquiries or concerns
- Assist with clerical duties such as filing, photocopying, and organizing documents
- Schedule appointments and manage calendars for executives or team members
- Coordinate and assist with event planning, including booking venues, arranging catering, and preparing materials
- Maintain office supplies inventory and place orders when necessary
- Assisting with accounts receivable collections
- Overseeing the operations department
- Writing operational documents
- Establishing relationships with potential clients
- Assess management and operational procedures for places for potential improvement
- Other projects management will assign
- Contacting applicants to schedule interviews
- Maintaining relationships with employees
Qualifications:
- Critical thinking is a MUST
- Previous experience in a similar role as an administrative assistant, front desk clerk, dental receptionist, or in a medical or dental office is preferred
- Proficient in typing and data entry with strong attention to detail
- Excellent communication skills, both written and verbal
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
- Ability to handle confidential information with discretion
- Ability to work alone
- Bilingual (Spanish) not required but preferred
This is a great opportunity for someone who is organized, detail-oriented, and enjoys providing excellent customer service. If you are interested in joining our team as an Administrative Assistant, please apply with your updated resume.
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $15 - $17
