Event and Volunteer Manager

Description

Who We Are

Parc Center for Disabilities is the premier provider of life changing services to children and adults with developmental disabilities in the Tampa Bay area.  Our vision is a community where all individuals live with dignity and are treated with respect.  Our shared purpose is to provide exceptional services to our participants each and every day.

Why Join Parc?

· A Career with Purpose: Be a part of a team that makes a real impact in people’s lives.

· A Supportive & Inclusive Culture: We believe in teamwork, compassion, and respect—both for those we serve and our employees.

· Professional Growth: Work for an organization that values your dedication and expertise while providing ongoing training and certifications.

What You’ll Do

Event Management

· Plan, manage, and execute signature fundraising events including, but not limited to, the annual Black-Tie Gala and Golf tournament.

· Develop and manage detailed event calendars, project timelines, project plans, run of show, presentations and budgets.

· Coordinate logistics including venue selection, catering, décor, lighting, audio-visual needs.

· Facilitate sponsorship solicitation, stewardship, and acknowledgment.

· Secure and manage in-kind donations and auction items.

· Lead event committees, schedule meetings, prepare agendas, and take minutes.

· Oversee development and review of all event collateral such as invitations, programs, signage, digital content and giveaways.

· Manage all guest lists.

· Collaborate with the marketing team for media exposure, social media promotions, and press releases.

· Maintain accurate financial reporting and post-event analysis in coordination with Accounting and Raiser’s Edge.

· Supervise the pre-planning, day of and onsite execution for all events including coordination of staff, speakers, guests of honor, etc.

· Post events follow up and debriefing of all initiatives.

· Management and oversight of all events receivables and payables. Ensure industry compliance.

· Review and oversight of Nex-Gen and third-party events, including organizational coordination with collateral, volunteer or staff coverage, finances and volunteer support. (Blues Fest, King of the Beach, etc.)

Volunteer Management

· Develop, promote, and maintain a wide range of volunteer opportunities within Parc Center for Disabilities, including but not limited to, individuals, community groups, and corporate groups. 

· Create clear and meaningful volunteer roles that support various areas of Parc Center for Disabilities operations, including special events, programs, and marketing. 

· Conduct engaging volunteer orientation and training to ensure volunteers feel prepared and valued. 

· Supervise volunteers, providing guidance and support to foster a positive and rewarding experience for both volunteers and Parc Center for Disabilities’ participants. 

· Maintain accurate volunteer records and provide timely reports on participation and impact. 

· Manage Parc Center for Disabilities Annual Holiday Participant Gift Program including sponsorship outreach, volunteer coordination, and gift distribution.

What’s in it for you?

· Starting Pay: $55,000-$65,000 depending on skills, experience, and abilities. 

· 10 Paid Holidays

· 18 PTO Days & 2 Personal Days

· Health, Dental, & Vision 

· Short-Term Disability, Accident, Critical Illness, Life & AD&D.

· Health Savings Account (HSA) & Flexible Spending Account (FSA)

· Employee Assistance Program 

· Tuition Reimbursement

· 403(b) Retirement Plan

Requirements

What We’re Looking For

· High School Diploma or equivalent required. Bachelor’s degree in business, Marketing, Hospitality, or related field preferred.

· Strong background in event planning required; volunteer management experience preferred.

· Proficiency in Microsoft Office required; familiarity with Raiser’s Edge preferred.

· Strong organizational skills with an ability to manage multiple priorities.

· Valid Florida Drivers’ License with acceptable driving record.

· Communicate effectively in English both verbally and in writing.

Additional Requirements: 

• Must pass a Level II Background Check & Drug Screening. Parc is a Drug-Free Workplace. 
• Ability to obtain and maintain Parc-approved verbal, defensive, and control procedures, CPR, and First Aid certifications (training provided.) Must complete Professional Crisis Management (PCM) training and maintain certification.

Passionate about providing exceptional care and support? Join our team and make a real difference!

Salary : $55,000 - $65,000