What are the responsibilities and job description for the Operations Manager position at Parent Infant Center?
Reports to: Executive Director
FLSA Classification: Exempt
Position Overview
The Parent Infant Center is seeking an experienced and highly organized Operations Manager to play a vital role in maintaining the smooth and efficient functioning of the center. This role encompasses facilities management, compliance oversight, and administrative coordination. Working closely with the Executive Director, the Operations Manager helps ensure a safe, welcoming environment for children, families, and staff.
Key Responsibilities
- Facilities Management: Oversee maintenance, repairs, and improvement projects. Manage part-time facilities and maintenance assistants.
- Vendor and Contract Oversight: Maintain and periodically review vendor contracts to ensure quality services and cost efficiency.
- Licensing and Compliance: Ensure compliance with licensing requirements and manage inspections and staff files.
- Emergency Planning and Security: Coordinate drills, maintain the emergency plan, and manage security systems.
- Technology and Office Management: Manage technology resources, office equipment, and support administrative technology needs
- Event Support: Assist in the setup and execution of center-wide events and Board meetings.
- Team Leadership: Actively participate in administrative team meetings, supporting a collaborative and solution-focused work environment.
Qualifications
- Bachelor’s degree in human services, education, business administration, or a related field.
- Minimum of 2 years of successful experience in office administration.
- Strong communication skills, both verbal and written.
- Excellent organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
- Proficiency with office software (word processing, spreadsheets, databases).
- Experienced driver with a current license (over 25 years of age).
Additional Requirements
- Flexibility to work occasional evenings or weekends.
- Commitment to ongoing professional development (12 hours per calendar year).
- Physical ability to assist with event setup and equipment maintenance.
To Apply: Please email your cover letter and resume to Executive Director, Jamila Carter at jamilac@parentinfantcenter.org. No phone calls or drop-ins please. Resumes will NOT be accepted without a personalized cover letter addressed to PIC.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Philadelphia, PA 19104: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $55,000