What are the responsibilities and job description for the Accounts Payable Coordinator position at Parents As Teachers?
Position Summary
The Accounts Payable Coordinator is responsible for processing and submitting payment for all PATNC invoices.
Essential Functions
1.Invoicing: (50%) Process all accounts payable invoices for payment by ensuring they have proper authorizations. Analyzing GL coding of POs to the corresponding invoices. Prepare accounts payable checks. Prepare accounts payable reports and maintain all accounts payable files, as required.
2. Reporting: (30%) Prepare month-end accruals for all unpaid invoices, create/maintain a schedule for all prepaid invoices, and maintain said
report/schedule, reconcile payable reports each month to ensure all amounts paid were accurate. Analyze and reconcile all balance sheet accounts pertaining to payables.
3. Customer Service: (20%) Handle all vendor inquiries. Provide customer service to both internal and external customers. Build and maintain effective customer/supplier relationships.
Fiscal Responsibility: Manage financial activities (e.g., budgeting, credit card processing, financial review, and internal controls) assessed by the accounting operating division. If applicable, list those duties that take at least 5% but less than 10% of the incumbent’s time, and include % of time as above.
Education and Experience
Associate’s degree required.
Minimum of two years in related work preferred.
MIP Fund Accounting, Microix and Aptify experience a plus.