What are the responsibilities and job description for the Assistant Construction Administrator position at Parette Somjen Architects LLC?
About us:
Parette Somjen Architects (PSA) is a full-service architectural design firm in Morris County, New Jersey. We are a fun and fearless organization with a passion for our work. We provide architectural and design services for commercial, public, and private sector clients across NJ and the tri-state area. PSA cultivates teams of licensed architects; nationally certified interior designers, LEED- accredited professionals, and licensed building inspectors who are not just colleagues but friends. We are a values focused organization that strives for excellence by providing an unparalleled level of service and commitment to our clients, each other, and the organization. We are proud of our strong, long-standing client relationships, our personal commitment to the projects we take on, and our proactive, straightforward communication style. We are looking for a focused and collaborative professional to join our talented team.
Why PSA?
- Culture focused
- Flexible/hybrid work schedule
- Committed to our employee’s professional development
Key responsibilities:
- Assist and support the Director of Construction Administration and Construction Administrator
- Answer general phone inquiries and reply to general information requests
- Assist in the preparation of reports, memos, contracts, and documents for company projects
- Process and file construction contract information (RFIs, PCOs, Estimates, etc.) in accordance with PSA standards
- Coordinate with PSA project teams and CA team on schedule creation and management for meetings, site visits, and QAQC operations
- Coordinate with Director of CA and Construction Administrator to manage the CA activity logs
- Learn the CA management software system (Fieldwire) to upload plans and documents
- Learn the skills to become competent to observe and record field conditions and construction progress on project sites across a broad geographical area
- Acquire and develop skills and knowledge
- Other duties as assigned
Knowledge, skills, and experience:
- High School Diploma or equivalent, College preferred
- Understanding of construction related policies and procedures
- Understanding of architectural plans and specifications
- Knowledge of and ability to navigate Microsoft office products
- Strong organizational skills and the ability to create and maintain detailed records
- The ability to work independently as well as part of a team
- Exceptional verbal and written communication skills
- Able to get to and from worksites reliably
- Able to navigate physically demanding worksites safely and readily (climbing, crawling, avoiding obstructions)
- Expectation to work flexible hours including afterhours/2nd shift site visits
- Able to climb a ladder safely and readily to a height of 20 feet
- May occasionally lift and/or move up to 75 pounds
Competencies:
- Communicates effectively
- Resourcefulness
- Self-development
- Situational adaptability
