What are the responsibilities and job description for the Project and Office Coordinator position at PARIC?
Job Description
About PARIC
Since 1979, PARIC has been a leader in general contracting, construction management, and design-build services. As one of the largest, privately-held companies in the Midwest, we are committed to investing in our communities and building lasting client relationships.
At PARIC, our employees operate in alignment with our core values, ensuring a safe, client-focused approach that delivers excellence on every project. We hire top talent, provide cutting-edge tools and training and turn our clients’ visions into reality.
PARIC’s Core Values
POWER OF ONE TEAM – Because people are the force behind every success. We have unity in purpose and diversity in talent.
EXCEEDING EXPECTATIONS – Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.
ENHANCING OUR COMMUNITY – Because we build more than buildings. We give our time, talents and resources to a range of community efforts.
DOING WHAT WE SAY – Because as the adage says: “You’re only as good as your word.” If we say something is going to happen, it will happen.
RELENTLESS EVOLUTION – Because if you’re not learning from your mistakes, you’re not growing. We embrace positive change, face challenges head-on and get even better with every project.
Position Summary
The Project & Office Coordinator plays a dual role in supporting project execution and managing office operations. This position collaborates closely with project teams to ensure efficient project startup, change order management, subcontractor compliance, and project closeout, while also overseeing day-to-day office administration, vendor coordination, and event planning. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment.
Responsibilities
Project Coordination
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.
About PARIC
Since 1979, PARIC has been a leader in general contracting, construction management, and design-build services. As one of the largest, privately-held companies in the Midwest, we are committed to investing in our communities and building lasting client relationships.
At PARIC, our employees operate in alignment with our core values, ensuring a safe, client-focused approach that delivers excellence on every project. We hire top talent, provide cutting-edge tools and training and turn our clients’ visions into reality.
PARIC’s Core Values
POWER OF ONE TEAM – Because people are the force behind every success. We have unity in purpose and diversity in talent.
EXCEEDING EXPECTATIONS – Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.
ENHANCING OUR COMMUNITY – Because we build more than buildings. We give our time, talents and resources to a range of community efforts.
DOING WHAT WE SAY – Because as the adage says: “You’re only as good as your word.” If we say something is going to happen, it will happen.
RELENTLESS EVOLUTION – Because if you’re not learning from your mistakes, you’re not growing. We embrace positive change, face challenges head-on and get even better with every project.
Position Summary
The Project & Office Coordinator plays a dual role in supporting project execution and managing office operations. This position collaborates closely with project teams to ensure efficient project startup, change order management, subcontractor compliance, and project closeout, while also overseeing day-to-day office administration, vendor coordination, and event planning. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment.
Responsibilities
Project Coordination
- Collaborate with project teams to ensure smooth operations from project startup through closeout.
- Prepare and issue bid packages, subcontracts, purchase orders, and change orders using CMiC and AdobeSign.
- Collect and manage subcontractor documentation including W-9s and Certificates of Insurance (COIs); maintain compliance through regular reporting in CMiC and communication with AON.
- Track and ensure timely execution of subcontractor and owner change orders in alignment with company procedures.
- Support bid day activities and occasional field coordination (e.g., submitting permits, delivering documents).
- Coordinate prequalification status with subcontractors and internal teams.
- Maintain organized project documentation and filing systems in BIM360.
- Assist in preparing documentation for monthly project reviews and MBE/WBE utilization reporting.
- Lead project-specific closeout efforts and follow up to ensure timely completion.
- Mentor and train Assistant Project Coordinators as needed.
- Assist in developing and refining project policies and procedures to enhance efficiency and compliance.
- Other duties as assigned.
- Manage daily office operations, including vendor communications, supply inventory, mail distribution, and equipment coordination.
- Plan and execute internal and external events (e.g., client appreciation, team lunches, vendor presentations, and holiday events).
- Partner with the Project Executive to schedule and coordinate meetings and events via Outlook and assist with expense reports as needed.
- Serve as the point of contact for property management needs, such as maintenance requests and office access.
- Greet visitors, answer incoming calls, and direct communication appropriately.
- Coordinate with HR and IT to support new hire onboarding (e.g., workspace setup, key distribution).
- Collaborate with IT and executive support teams in other offices to maintain consistent operations across locations.
- Print physical checks and manage sensitive administrative tasks as needed.
- High School Diploma or equivalent required.
- 3 years of experience in a construction-related administrative, coordination, or project support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Working knowledge of construction terminology, documentation, and processes preferred.
- Experience using CMiC, BIM360, and AdobeSign preferred.
- Strong organizational, communication, and multitasking skills.
- Ability to work independently and adapt to changing priorities.
- Must be a proactive team player with a flexible, can-do attitude.
- We offer comprehensive benefits including but not limited to medical, dental, and vision coverage, flexible PTO, 10 Paid Holidays per year, life and AD&D, short and long-term disability coverage, participation in a 401k program that includes company match, and many other additional voluntary benefits.
- Career development and professional growth opportunities.
- A collaborative and inclusive workplace culture rooted in our core values.
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.
