Office Coordinator

Responsibilities

We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Office Coordinator. This role will involve supporting the Kansas City office while also providing remote support to our Chicago office.  This is primarily an inside role with broad exposure across the firm. 

• General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
• Take initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support to all staff including typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
• Assist project accountant, corporate finance and human resources as needed – will assist with payables, expense reports, corporate credit card reconciliations, new employee set up.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
• Assist with internal and external activities such as staff activities, in office lunches, trainings, social events, and client development activities as needed.
• Perform other duties as required.

Qualifications

• 5 years' of relavent experience
• Proven competence in managing all administrative activities and needs of a small office environment.
• Excellent verbal and written communication skills with staff, management, and clients.
• Ability to plan, organize, manage, prioritize, coordinate work flow, and successfully execute multiple tasks.
• Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).

Preferred candidates will have:

• A/E/C industry experience and knowledge

• Associates Degree or Four-Year College Degree

• Some marketing and business development support skills

• Experience and ability to use Adobe Creative Suite (specifically InDesign) is preferred

• Clerical accounting support experience i.e. processing vendor expenses, expense reports, etc.

• Event planning experience

Overview

Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000 professionals work across 24 U.S. offices and 7 international locations.