What are the responsibilities and job description for the Executive Assistant/Office Manager position at Paris R-II School District?
Job Overview
The Paris R-II School District is seeking an Executive Assistant/Office Manager to join our Central Office team in supporting the effective day to day operations of our Administration, Faculty, Staff and Students. This role requires a blend of organizational skills, customer service and technology abilities, and a keen attention to detail. The ideal candidate will be adept at managing multiple tasks, maintaining effective communication, and providing exceptional support in a professional, team oriented environment.
Duties
- Manage executive schedules using coordinating meetings and appointments efficiently.
- Handle incoming calls and inquiries through phone systems, providing excellent customer service and directing calls as necessary.
- Perform clerical tasks including data entry, document preparation, and proofreading to ensure accuracy in all communications.
- Oversee office supplies inventory and place orders to maintain adequate stock levels.
- Assist with administrative tasks such as filing, organizing documents, and maintaining electronic and printed records .
- Provide personal assistant support to Central Office personnel.
- Collaborate with team members to improve office processes and enhance overall efficiency.
Requirements
- Experience as an Executive Assistant or in a similar administrative role preferred.
- Proficiency in Microsoft Office Suite(Word, Excel) and Google Suite(Docs, Sheets, Calendar, Slides).
- Ability to manage phone and communication systems and strong customer service skills.
- Strong clerical skills with attention to detail for data entry and proofreading tasks.
- Ability to handle confidential information with discretion.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills.
- Ability to learn data entry platform used in state reporting processes in an educational setting.
If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Executive Assistant/Office Manager, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: From $35,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $35,000