Executive Administrative Assistant to Dean

The Executive Administrative Assistant represents the first-line of academic and professional excellence for the Dean’s Office. This position assures the smooth and efficient operation of the College of Education and Health Professions Office of the Dean and provides direct support for the Dean and faculty through coordination of meetings, events, requests and collaboration with Academic Affairs; additionally, serves as CEHP primary budget and programmatic analyst. Within the Academic structure, this team member serves lead communicator for the College of Education and Health Professions and as the administrative liaison between the College and Academic Affairs and contributes to the operation through the Administrative Assistant Council convened quarterly. In doing so, the position facilitates the fulfillment of operations of Academic Affairs through the management of requests to School/s and departments within the College and oversees the collection of information assuring quality and accuracy.

The Dean’s Executive Administrative Assistant demonstrates professionalism, exercises appropriate judgment and discretion in behavior in all aspects of the work environment, and embraces and exhibits the core values of the University. As the position is involved in personnel matters such as faculty contracts and workloads, maintains strict confidentiality.

Position Accountabilities

• Monitors and manages Dean’s schedule, including the Dean’s calendar. Provides reminders and/or materials needed for Dean to address/resolve issues. Where appropriate intercepts and handles tasks/inquiries to allow Dean to focus on strategic initiatives
• Manages travel arrangements of the Dean.
• Monitors departmental email boxes, as needed.
• Manages the CEHP Collective Bargaining Agreement authorized faculty development travel process, provides monthly status report
• Manages the CEHP process for consolidating data, tracking, assessing trends and provides periodic status reports for the CEHP faculty additional duties, release time and course load management.
• Manages the CEHP general ledger accounts for obligation rates, recommends account balancing actions, prepares and tracks all approval documents for Deans signature.
• Manages College communications, including production of marketing and informational materials, as well as general external and internal inquiries, including students.
• Administration and tracking of student appeals.
• Lead CEHP analyst for collection, trend analysis, and organization of performance metrics.
• Assists the Dean in responding to correspondence (electronic or hard copy) as requested.
• Assists the Dean with budget management. Directs and oversees the invoicing process through the university systems.
• Assists with project management in support of College of Education and Health Professions strategic priorities and overall University objectives.
• Assist the Dean with personnel related matters (searches, on-boarding, status changes, et al.).
• Coordinates College of Education and Health Professions Advisory Council meetings and attends general meetings. Compiles and maintains record of meeting minutes.
• Represents the Dean and the College of Education and Health Professions in all internal and external interactions.
• Facilitates meetings with faculty and students at the Dean’s request.
• Work with Program Directors in collecting, archiving and distributing all materials for accreditation.
• Work with Program Field Experience Directors.
• Work in coordination with Program Directors to manage various systems and reporting tools.
• Other duties as assigned by the Dean.

Position Requirements:

• Associate Degree/certified training in administrative functions of an executive office/an equivalent combination of education and experience in an increasingly responsible office/administrative support role from which comparable knowledge and abilities can be acquired. A Bachelor’s Degree is highly preferred.
• A minimum of five years of related experience in office/business administration, personnel administration, or higher education administration preferred.
• Exhibits passion of educational success of students.
• Excellent customer service skills.
• Strong computer skills and proficiency are required. Advanced user of Microsoft Office Suite with internet knowledge and experience using travel-related websites/programs. Knowledge and proficiency in use of Park systems including Jenzabar, eProcess, Astra, et. al.
• Able to synthesize data drawn from disparate authoritative sources, analyze and produce decision level information.
• Self-starter; able to work independently and communicate effectively and responsibly.
• Able to perform duties under stress or short deadlines; able to adapt to changing duties and responsibilities.
• High degree of sensitivity for confidentiality.
• Ability to multi-task is critical.
• Ability to work as part of a team is essential.

Position Requirements:

Founded in 1875, Park University is a private, liberal arts university. Park’s flagship campus is located in the Kansas City suburb of Parkville, Missouri, on the bluffs overlooking the Missouri River. We offer an excellent benefits package including health, dental, and life insurance, retirement plan, and tuition-paid undergraduate classes for employees and dependents. Park University is an equal-opportunity employer and encourages applications from women and minorities.

Qualified applicants must upload a resume and cover letter that includes salary requirements.