Legal Receptionist/Office Assistant

Parker Daniels Kibort is an innovative and aggressive litigation law firm located in downtown Minneapolis. We are dedicated to building and maintaining successful partnerships with our clients. Our tagline, “Wise Counsel. Winning Results.” is practiced daily through our work. Are you highly motivated with a desire to deliver superior client service based in excellence and collaboration? If so, this opportunity is for you.

Parker Daniels Kibort seeks a Legal Receptionist/Office Assistant who is a positive forward thinker, motivated self-starter, capable of working independently and in a collaborative team setting. The ideal candidate displays professionalism and is a good communicator with excellent verbal and written skills. He or she is highly detail-oriented with organizational and multi-tasking skills and demonstrates the ability to manage projects and timelines efficiently while performing clerical receptionist duties.

Job Description:

FRONT DESK DUTIES

 Lead – telephone operations (#1 Priority)

 Open and close the office

 Greet clients and visitors, offer beverages and seat them in appropriate meeting area

 Receive and distribute all mail and packages

 Assist LAs with USPS/FedEx/UPS mailings

 Order and stock office and kitchen supplies:

 Monitor and load postage machine and supplies

 Keep kitchen and all common areas presentable

 Set up conference rooms and technology for in-person and remote meetings

 Order firm and meeting lunches as directed

ADMINISTRATIVE DUTIES

 Maintain phone system

 Set up work workstation technology and facilitate Zoom and Teams meetings

 Maintain copiers and other office equipment

 Primary contact with building property management

 Primary contact with outside vendors

 Assist in coordinating office events and meetings

 Maintain conference rooms and firm event calendars

 Administrative support to Operations Manager

 Operations Support

o Perform conflict checks, open files and maintain databases

o Process credit card payments

o Support billing process

o Small projects as assigned by Partners, Legal Assistants and Controller