What are the responsibilities and job description for the Accounts Payable/Payroll Clerk position at Parkersburg Housing Authority?
The Accounts Payable/ Payroll Clerk will perform general accounting, payroll, and administrative functions in accordance with established policies, procedures, and controls. Record, classify, and summarize accounting data. Processes payroll and maintain payroll records and documentation necessary to substantiate and record all payroll related activities. Will oversee collections of past due debt and other minor tasks as assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each competency satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job competencies.
Required Knowledge: The Accounts Payable/Payroll Clerk will have a strong knowledge of principles and practices of bookkeeping and tenant accounting along with the understanding of HUD rules and regulations that apply to Public Housing and Voucher accounting. The position requires knowledge and proficiency in:
- Basic Math Skills;
- Knowledge of automated accounting system;
- Ability to identify and resolve problems in a timely manner;
- Possess good verbal, written and interpersonal communication skills, as well as good computer skills.
Responsibilities and Duties: Responsibilities and duties include but are not limited to:
Payroll:
- Print and distribute bi-weekly timesheets to staff and administration for their approval.
- Review employee timecards to ensure hours, PTO time and supervisor signature are accurate.
- Process and submit bi-weekly payroll for direct deposit.
- Process, report, and submit bi-weekly EFTPS payments.
- Process, report, and submit monthly withholding payments.
- Process, report, and submit quarterly Withholding payments and reports.
- Process, report, and submit quarterly 941 reports
- Process monthly health insurance withholding payments and reconcile withholding accounts.
- File payroll reports and documents as necessary based on pay period and reporting form.
- Issue year end W-2’s, 1099-MISC, and 1099-NEC.
- Maintain employee benefit records and serve as PEIA Coordinator.
- Other minor or incidental tasks as assigned.
Accounts Payable:
- Review and process accounts payable purchase requests ensuring G/L Account, requestor signature, supervisor signature, amount, and date are accurate and complete.
- Review accounts payable batches created by yourself for accuracy, timeliness, and for necessary 1099 reporting.
- Issue W-9 documentation to potential vendors needed for 1099 reporting.
- Review monthly statements provided by vendors to ensure all invoices have been paid in a timely manner.
- Coordinate with staff and administration to ensure proper procurement procedures are being followed.
- Issue checks weekly and attach check stubs to purchase requests and attached backup paperwork.
- Assist with gathering documents needed by external auditors
- Filing
- Other minor or incidental tasks as assigned.
Abilities: The Accounts Payable/ Payroll Clerk must have the ability to:
- Analyze, evaluate and reach sound conclusions on issues or problems. Must have the ability to take action or give direction on how to solve the issue or problem and follow-up on the outcome;
- Identify internal and external process improvements and efficiencies and successfully implement these changes;
- Demonstrate administration skills such as personnel management, fiscal monitoring and budget preparation;
- Follow policies and procedures, complete administrative tasks correctly and on-time, and support the organization’s goals and values;
- Ability to prepare standard reports from the general ledger books and records;
- Effectively meet deadlines.
Abilities: The Accounts Payable/ Payroll Clerk must have the ability to:
- Analyze, evaluate and reach sound conclusions on issues or problems. Must have the ability to take action or give direction on how to solve the issue or problem and follow-up on the outcome;
- Identify internal and external process improvements and efficiencies and successfully implement these changes;
- Demonstrate administration skills such as personnel management, fiscal monitoring and budget preparation;
- Follow policies and procedures, complete administrative tasks correctly and on-time, and support the organization’s goals and values;
- Ability to prepare standard reports from the general ledger books and records;
- Effectively meet deadlines.
Education/Experience: Graduation from a four-year college or university with major course work in accounting, finance or a related field and two (2) years’ experience or an equivalent combination of experience, education and training that would provide the level of knowledge and ability required for the position.
Job Type: Full-time
Pay: $17.50 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Parkersburg, WV 26101 (Preferred)
Ability to Relocate:
- Parkersburg, WV 26101: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $18