Program Coordinator, GEAR UP

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.  At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. 

Position Summary 

The Program Coordinator (PC) is a full-time, grant funded position that will report to the Program Manager of the GEAR UP team. The PC will develop systems to effectively manage projects, records, and materials related to program activities, ensuring consistency in workflow and program administration best practices. The position leads and operates with the goal that All Rural Students Succeed.   

Primary Duties and Responsibilities 

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Develop and monitor project timelines, due dates and milestones for events, including drafting contracts, initiating purchase requests, and creating registration sites; provide regular progress reports to teams to ensure work is compliant and progressing as expected 

• Perform general clerical/administrative support, including correspondence, order office supplies, travel arrangements and arranging for the pickup, sorting and delivery of mail 

• Manage communications/correspondence with internal and external partners via telephone, e-mail, and mail 

• Coordinate and administer strategy applications and database services 

• Coordinate meeting logistics for training programs and special events; initiate bids and quotes for meeting space, meals, audio/visual equipment and program materials, and booking travel for participants and staff 

• Manage synchronous and asynchronous technology needs for virtual and in-person learning engagements, providing technical assistance to participants and drafting training materials for each learning engagement 

• Supports grant development activities to include researching proposed grant programs, creating files for potential grant applications, reviewing and editing grant narratives, and collaborating with grant services staff to obtain required submission documents 

• Develop community and organizational profiles for partners, including both qualitative and quantitative data 

• Oversee and maintain weekly schedules of staff on Outlook and coordinates with partners to determine engagement dates and times 

• Prepare for meetings and onsite meeting support activities: refreshments, agenda dissemination, provide prior meeting summaries and post-meeting summaries electronically to participants 

• Manage project budgets, ensuring all expenditures are allowable and within scope of work; and contributes to budget projections 

• Review purchase card reports, district reimbursement requests and travel requests prior approval; collaborate with Finance department to ensure expenses are allowable, reasonable and necessary to meet program goals & objectives 

• Prepare and track necessary contracts and agreements 

• Serve on Partners for Rural Impact committees, as needed  

• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed 
   

Position Location & Schedule 

The position will be considered for hybrid work in Kentucky with local, state, and sometimes national travel required. This position requires three days in-person at the office in Hazard, KY and two days working remotely. 

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. 

Minimum Qualifications 

Education required to ensure success in this position: 

• Associate’s degree or five to seven years of related experience 

Experience required to ensure success in this position: 

• Minimum two years' experience in project management from initiation to completion 

• Administrative experience within a professional office setting 

• Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of events and teams 

Special skills, knowledge and abilities: 

• Demonstrated proficiency in all Microsoft Office applications and ability to operate and support multiple technology platforms used in virtual engagement and learning opportunities 

• Knowledge of general business operations, human resources, or grants management/federal college access grant programs 

• Exceptional written and oral presentation skills 

• Demonstrated ability to multi-task and successfully manage several projects simultaneously 

• Must maintain confidentiality and protect the private nature of files and correspondence 

• Demonstrated experience in event planning and implementation 

• Demonstrated ability to build relationships and work collaboratively with others 

License, certification, or registration necessary: 

• Valid driver’s license 

• Successfully complete pre-employment background check 

Physical requirements: 

• Ability to work in a high-energy office 

• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants 

• Ability to operate standard office equipment and computer software programs 

• Ability to operate motor vehicle 

• Ability to travel independently by car and plane to eastern Kentucky, statewide sites, and nationally 

Environmental conditions: 

• Work in a fast-paced setting with frequent interruptions and shifting priorities 
   

Additional Company Information  

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family. 

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage. 

• Flexible spending accounts, plus an employee assistance program. 

• Life and long-term disability insurance and retirement plan. 

• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave. 

• Tuition assistance and professional development for employees. 

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.