Accountant

Join Our ‘Ohana!

Partners in Development Foundation is one of Hawaiʻi's foremost local nonprofits, operating since 1997. We lead with our values of aloha and service, supporting some of our most vulnerable youth and families throughout the state with education and programs that build healthy, resilient families and communities. We've served more than 128,000 family members in our 27 years of service (see pidf.org). This opportunity is a chance to work with and support a dynamic leadership team committed to making a difference in the lives of keiki and ʻohana. Explore the chance to join our team and contribute in a meaningful, rewarding, and positive work environment devoted to building a better Hawaiʻi for today and tomorrow.

PROGRAM: Administration

REPORTS TO: Director of Finance

JOB OVERVIEW: 

Perform general accounting/bookkeeping functions for the administrative office and assist in program accounting. 

KEY RESPONSIBILITIES:

• Accounts Payable: Review and process vouchers and checks, vendor follow up;
• Accounts Receivable: Timely prepare invoices and request fund transfers;
• Submit requests for drawdowns which includes calculating total drawdown amounts for various programs and submitting payment/reimbursement request with federal or other agency for payment; verify when payment is received and disburse funds within the required time frame to cover designated expenses; 
• Banking which includes recording/making deposits necessary to timely fund payroll costs and program costs and reimbursing program petty cash or other costs; 
• Record journal entries to void checks, transfer funds between accounts, etc.;
• Consistent monitoring of intra-company payables/receivables; 
• Ensure administrative/allocated costs are invoiced and paid for by programs if applicable;
• Work closely with Director of Finance, CFO, Project Director(s) and staff regarding monitoring expenditures, contracts and inventory, and budget planning for new projects;
• Monitor program budget(s), expenditures, and expenditure variances in accordance with applicable cost principles and grant requirements;
• Prepare budget related reports: Drawdown (including drawdown packets), fiscal reporting, financial statements, budget projections, dashboard, etc.;
• Reconcile receivable accounts, bank accounts, drawdown and Abila reports, indirect expense disbursement, etc.

Other Duties:

• Other duties as assigned including, but not limited to assisting auditors if needed, assisting with allocation of personnel time to various departments, quantify in-kind time and other duties as needed.

QUALIFICATIONS:

REQUIRED:

Education

• Bachelor’s degree in accounting or related field and three (3) years of experience in accounting/bookkeeping required;

Experience 

• Five (5) years of accounting experience preferred;
• Working knowledge of personal computer software applications such as Word and Excel;
• Proficient in accounting/bookkeeping skills including budgeting, reconciliation, accounting software application(s), preferably Abila and QuickBooks;

Driving 

• Access to a functional vehicle; 
• Valid driver's license; 
• A safe and responsible driving record; 
• Current no-fault auto insurance, with at least $100k in bodily injury liability per person and $25k in property damage liability (operating personal vehicle for work purposes).

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WORK HOURS:

• Monday through Friday, 8:00 a.m. to 4:30 p.m. or as otherwise determined by the supervisor;
• Position requires regular and predictable attendance;
• Some events on evenings or weekends at various times;

WORKING CONDITIONS:

• Office setting; 
• If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement; 
• Travel in personal vehicle to and from program, meetings, banks, and training sites.

All positions require that the incumbent have no record of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment.

The above information in this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be provided to enable qualified individuals with disabilities to perform this position's essential functions.

Notice of Non-Discrimination

Partners in Development Foundation is an EEO employer. It does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to all applicants, employees and program participants. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Cindy Quach, HR Director

2040 Bachelot Street, Honolulu, HI 96817

808-348-4895

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.