CCS Legal Secretary

Job Description: CCS Legal Secretary

Location: Century City, Los Angeles, CA

Position Type: Direct Hire

Salary: $75,000 - $100,000 (DOE)

We are seeking a highly skilled CCS Legal Secretary to join our prestigious law firm in Century City. This position offers a dynamic and fast-paced work environment within the real estate and entertainment law sectors, providing support to partners and associates. The ideal candidate will have a strong background in legal secretarial work, excellent organizational skills, and experience in handling complex administrative tasks.

Key Responsibilities:

• Legal & Administrative Support: Provide administrative and legal support for 2-3 partners and associates in a team-oriented environment. As associates do not have dedicated secretaries, support will extend to approximately 20-30 individuals, with a collaborative approach among CCS staff to handle requests.
• Document Management: Prepare complex legal documents, correspondence, and filings with the appropriate court or agency. Experience with iManage for document management is essential.
• Billing & Expense Reports: Coordinate and support billing tasks including time entry, expense reporting, and the editing/reviewing process of client bills. Use Chrome River for expense management and review rates, write-offs, and task codes.
• Travel Coordination: Arrange travel accommodations and itineraries for attorneys and team members as needed.
• Client Coordination: Assist in client presentations, meetings, and managing administrative projects related to client service. Ensure that all administrative tasks are completed efficiently and accurately.
• Cross-Department Collaboration: Work closely with Firm resources such as the Client Service Center, Finance Department, and practice support teams to delegate tasks and ensure timely project completion.
• Prioritize & Manage Deadlines: Ability to prioritize and manage competing demands and tight deadlines in a fast-paced environment while maintaining high levels of accuracy.
• Team Collaboration: Maintain a consistent physical presence in the office to facilitate an interactive and collaborative environment, ensuring assignments and cross-training are optimized for seamless support.
• Overtime: Be available to work overtime as required to meet firm needs.

Proficiencies:

• Advanced Organizational Skills: Must be highly organized with the ability to prioritize, coordinate, and delegate tasks effectively while working as part of a team.
• Document Editing & Management: Expert proficiency in MS Word and document editing/comparison applications. Experience with iManage is essential.
• Communication: Excellent written and oral communication skills, with the ability to meet deadlines and handle confidential information effectively.
• Legal Billing & Timekeeping: In-depth knowledge of legal billing practices, including time entry, expense processing, and client billing. Familiarity with Chrome River is preferred.
• Technical Proficiency: Advanced proficiency in MS Excel, MS Outlook, MS PowerPoint, and web-based conference/web-sharing tools.
• Court & Agency Procedures: Strong knowledge of relevant jurisdictional/court/agency processes and procedures.
• Collaboration & Coordination: Proven ability to collaborate effectively with other firm-wide departments and resolve conflicts to deliver quality results.

Qualifications:

• Bachelor’s degree (preferred)
• At least 4 years of legal secretarial experience or relevant legal experience (required)
• Experience in real estate or entertainment law (preferred)
• Proficiency in eFiling, billing, and travel coordination (required)