What are the responsibilities and job description for the Litigation Legal Secretary position at Partnership Employment?
Top 100 law firm is looking for a legal secretary to join one of their teams! The legal secretary is responsible for providing a general range of support to attorneys, fee-earners, administrative personnel and clients.
Responsibilities Include :
- Supporting Corporate / Transactional attorneys with general administrative and secretarial tasks
- Maintaining and coordinating attorneys' calendars by scheduling conferences, teleconferences, and travel.
- Supporting the attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
- Drafting letters and documents for a variety of practice areas including trust and estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software.
- Editing documents for fee earners.
- Communicates and obtains information from / for internal and external clients.
- Maintains and updates attorney mailing lists for clients.
- Maintains confidentiality of client and firm matters.
- Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same.
- Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
- Schedules meetings with internal and external participants via Zoom / Microsoft Teams. Arranges conference rooms as needed.
- Responsible for entering fee earners time into 3E
- Maintains hard copy and electronic filing system
Key Skills and Experience
1. Must be willing to support different practice areas
2. Extremely detail oriented.
3. Strong communication skills : the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed
